Administrative Assistant 4 - Street Crime Unit (up to two year term)

City of Saint John; New Brunswick; Presencial; CAD 50.000 - 62.000; Jornada completa

Descripción de la vacante

City of Saint John is seeking a Temporary Full Time Administrative Support staff member for the Street Crime Unit. The role requires providing clerical and administrative support to all personnel and being prepared to work outside regular hours.

The position reports to the Sergeant in charge of the Street Crime Unit and handles routine communications and office duties. Ideal candidates will have a community college diploma in Office Administration or equivalent, with proficiency in MS Office

Formación

• Proficiency in Microsoft Office 365 and general office equipment.
• Strong organization skills.
• Approved Saint John Police Force security clearance.

Responsabilidades

• Receives and directs telephone calls; directs callers to the proper authority.
• Prepares work and overtime schedules for Street Crime Unit members.
• Collects, analyzes, and evaluates data for reporting purposes.
• Coordinates departmental communications.
• Orders and maintains office supplies.
• Schedules and manages meeting agendas and appointments.
• Creates and maintains recordkeeping systems.
• Records and documents meeting minutes.
• Opens, sorts, and distributes mail.

Conocimientos

Strong organization

Educación

Community college diploma in Office Administration

University Business Certificate 1

Herramientas

Microsoft Office 365

Office equipment

Descripción del empleo

Position Overview

Under the general supervision of the Sergeant i/c of the Street Crime Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working hours.

Competition Number

PF 26-018

Salary

$56,082.00 - $56,082.00/Year

Job Type

Temporary Full Time

Closing Date

November 5, 2026

Position Overview

Under the general supervision of the Sergeant i/c of the Street Crime Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working hours.

Job Duties And Responsibilities

• Receives and directs telephone calls; obtains and provides the available information or refers caller to the proper authority


• Prepares work and overtime schedules for members of the Street Crime Unit


• Collects, analyzes, and evaluates data for reporting purposes


• Coordinates departmental communications


• Orders and maintains office supplies


• Schedules and manages meeting agendas and appointments


• Creates and maintains recordkeeping systems


• Records and documents meeting minutes


• Opens, sorts, and distributes mail


• Performs other administrative duties as required

Essential Qualifications

• Proficiency in Microsoft Office 365 and general office equipment


• Strong organization skills


• Approved Saint John Police Force security clearance

Education/Experience

• A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.