Administrative Assistant (2738)

NAIT (Northern Alberta Institute of Technology); Edmonton; On-site; CAD 58,000 - 77,000; Full time

Job summary

NAIT seeks a skilled Administrative Assistant to support its senior leadership team in Edmonton. The ideal candidate will manage schedules, coordinate meetings, and ensure smooth office operations while maintaining confidentiality. This full-time role demands strong communication and organizational skills, making it perfect for detail-oriented individuals.

Benefits

Comprehensive benefits package

Paid time off between Christmas and New Year's

Flexible work environment

Qualifications

• 3-5 years of administrative experience required.
• Experience in a post-secondary environment is an asset.
• Proficient in Microsoft Office 365 and able to multi-task.

Responsibilities

• Manage and maintain calendars for senior leaders.
• Coordinate logistics for meetings, including travel.
• Prepare reports and handle correspondence.

Skills

Effective Communication

Planning and Prioritization

Attention to Detail

Complex Problem Solving

Accountability

Education

3-5 years of administrative experience

Experience in a post-secondary environment

Tools

Microsoft Office 365

Adobe Reader/PDF

Job description

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Detailed Job Description

www.nait.ca/careers

Detailed Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers

NAIT is currently seeking a highly skilled individual to support our senior leadership team. The ideal candidate will be detail-oriented, organized and possess excellent communication skills, thriving in a dynamic and fast-paced environment.

Key Accountabilities

• Manage and maintain the calendars for the Director of Government Relations & Public Affairs and the Director of Community Engagement, scheduling appointments and meetings efficiently.
• Handle phone calls, emails, and other correspondence, directing them appropriately.
• Organize and prioritize incoming requests and correspondence to streamline operations.
• Prepare reports, presentations, and other documents as required with precision and timeliness.
• Coordinate logistics for meetings, conferences, and events, including travel arrangements and accommodations.
• Maintain confidentiality and handle sensitive information with discretion and integrity.
• Collaborate effectively with various teams and external stakeholders to support organizational goals.
  
  

Skills & Abilities

• Effective Communication: Strong written and verbal communication skills are crucial for liaising with internal and external stakeholders.
• Planning and Prioritization: Ability to plan, prioritize, and adjust workloads to meet organizational demands.
• Accountability: Holds self and others accountable to meet commitments, ensuring follow-up when necessary.
• Results-driven: Demonstrates the ability to achieve goals with high quality and organization in a fast-paced environment.
• Attention to Detail: Meticulous in work, capable of handling large volumes of information accurately and efficiently.
• Complex Problem Solving: Can navigate complex information and find creative solutions to daily challenges.
• Confidentiality: Maintains confidentiality with sensitive information and handles it with discretion and sensitivity.
  
  

Qualifications

• 3-5 years of administrative experience.
• Experience in a post-secondary environment is an asset.
• Excellent interpersonal and communication skills.
• Demonstrated experience with problem solving.
• Word-processing skills and computer literacy skills.
• Able to work in a high stress environment.
• Able to multi-task.
• Proficiency in Microsoft Office 365 and all applications is a requirement
• Adobe Reader/PDF asset
  
  

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $58,048.90 - $76,912.94 annually, plus a comprehensive benefits package.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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