Administrative Assistant (12 Month Contract)

Canada Life Group; Vancouver; Presencial; CAD 39.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Career Development

Health & Wellness

Time Off

Financial Security

Rewards & Recognition

Community Engagement

Descripción de la vacante

Canada Life is seeking an Administrative Assistant for the Disability Management Services Office in Vancouver. The role focuses on managing the toll-free reception line, delivering professional customer service, and handling administrative tasks including invoices, mail, and records management.

The ideal candidate will have high school completion and proven customer service experience, excellent communication, and strong organizational skills.

Formación

• Completion of high school or equivalent.
• Experience in customer service or telephone/reception.
• Strong communication, listening and problem-solving skills.

Responsabilidades

• Manage incoming calls on the department's toll-free line and provide timely assistance.
• Provide administrative support including invoice processing, mail handling and records management.
• Maintain client information in Canada Life systems and update contact/banking details.
• Process invoices and enter invoice information for payment.
• Open, sort and prepare incoming mail and scan/upload into imaging system.
• Prepare and mail correspondence to employees, clients and service providers.
• Investigate returned mail and resend correspondence as appropriate.
• Distribute files requested from Records Centre and support data entry tasks.

Conocimientos

Customer service

Telephone reception

Verbal communication

Data entry

Outlook

Word

Excel

Organizational skills

Attention to detail

Teamwork

Educación

High school diploma or equivalent

Herramientas

Outlook

Word

Excel

Descripción del empleo

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Description: Temporary Full Time

The Disability Management Services Office (DMSO) is seeking a highly organised and customer-focused Administrative Assistant. A primary responsibility of this position is managing incoming calls through the department's toll-free line, providing callers with professional and timely assistance, and directing inquiries to the appropriate team or resource.

In addition to telephone support, the successful candidate will provide administrative support including invoice processing, mail and correspondence, maintaining client information, and document and records management.

What you will do:

• Manage incoming calls received through the department's toll-free reception line as a primary responsibility
• Provide professional, courteous and timely service to employees, clients, service providers and other callers
• Respond to general inquiries and help direct callers to the appropriate team, contact or resource
• Gather relevant information from callers to support appropriate routing and follow-up
• Manage multiple inquiries and priorities while maintaining a high standard of customer service
• Process invoices and enter invoice information for payment
• Open, sort and prepare incoming mail
• Scan and upload mail into the document imaging system and create tasks for team members to review and action
• Prepare and mail correspondence to employees, clients and service providers
• Maintain employee and client information in Canada Life systems, including updating contact and banking information
• Investigate returned mail and resend correspondence as appropriate
• Manage the distribution of files requested from the Records Centre
• Provide additional administrative support as required

What you will bring:

• Completion of high school or equivalent
• Demonstrated experience providing customer service or telephone/reception support
• Strong verbal communication skills and confidence handling a variety of caller inquiries
• Excellent customer service skills, with the ability to remain professional, patient and courteous
• Strong listening and problem-solving skills with the ability to determine where inquiries should be directed
• Ability to manage a steady flow of incoming calls while balancing administrative responsibilities
• Strong keyboarding skills (50 wpm) and accurate data-entry skills
• Proficiency with Outlook, Word and Excel
• Well-developed organizational, time-management and prioritisation skills
• Ability to work effectively both independently and as part of a team
• Strong attention to detail and accuracy

The base salary for this position is between $38,700 - $52,400 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Canada Life

We’reunited by a shared purpose: to improve the financial,physicaland mental well-beingof Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.

We’relooking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers,communitiesand each other.Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you!

What we offer

• Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to$2,000 annuallytowardseducation reimbursement.

• Health & Wellness:Flexible health and dental benefits,plus a $5,000 mental health benefit to support your well-being.

• Time Off:In addition to regular vacation andpersonal days,we support communityinvolvement with avolunteer day.

• Financial Security:Company-matching pension plan,share ownership program andadditionalinvestment options.

• Rewards and Recognition:Employee recognition programs, service milestone celebrations, employee discounts and more!

• Emphasis onCommunity:We provide aworkplace whereemployeesfeel connected and supported throughEmployee Resource Groups (ERGs),mentorshipprograms,socialclubsandevents.

Learn moreabout Canada Life .

We’recommitted to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [e-mail] . All information provided will be handledin accordance withapplicable laws and Canada Life policies.

Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted.

#LI-Hybrid

Category: Customer Service and Administration

Location: Vancouver, British Columbia, CA Langley, British Columbia, CA