Administrative Assistant

Cole International; Winnipeg; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary and benefits

Growth opportunities

Positive work environment

Ongoing training

Job summary

Cole International in Winnipeg, MB is seeking an Administrative Assistant to welcome visitors, manage calls, and coordinate office tasks in a friendly, professional environment.

You will support scheduling, mail and supply management, and basic payment processing, contributing to smooth daily operations and security awareness.

Qualifications

• High school diploma or equivalent; 1–2 years in a receptionist or administrative role.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent communication and customer-service orientation.
• Ability to multitask with accuracy and attention to detail.
• Team-oriented with a positive, can-do attitude.
• Comfortable working independently with good problem-solving skills.

Responsibilities

• Greet and direct visitors with a professional and friendly attitude.
• Answer and route inbound calls; take messages and relay as needed.
• Assist in scheduling appointments, organizing meetings, and maintaining the reception area.
• Distribute mail, dispatch couriers, and manage office supplies to keep operations running smoothly.
• Monitor visitor access and ensure security protocols are followed.
• Type forms, letters, and memos; assist with payments and document management.

Skills

Customer service mindset

Multitasking

Team-player

Independent worker

Problem-solving

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Since 1958, Cole International has been a leader in logistics, providing seamless customs brokerage, freight forwarding, and trade consulting services. We are proud to serve clients across Canada, the U.S., and globally, ensuring their goods—and businesses—stay on the move. As part of our team, you'll contribute to a trusted and innovative company known for our people and personalized solutions.

Why You'll Love This Role

As an Administrative Assistant, you will be the welcoming face and voice of Cole International. This role offers a blend of administrative responsibilities and the opportunity to interact with various stakeholders, ensuring a smooth and professional environment for both employees and visitors. If you enjoy being part of a dynamic team that values trust, collaboration, and service, this is the place for you.

What We Offer

• Competitive salary and benefits package
• Growth opportunities within a well-established and expanding company
• A positive, family-like work environment that emphasizes teamwork
• Ongoing support and training to help you succeed and develop your skills

What You'll Do

• Welcome and Direct Visitors: Greet, assist, and direct visitors with a professional and friendly attitude
• Answer and Route Calls: Manage inbound calls, taking messages and redirecting as needed to ensure excellent communication
• Office Coordination: Assist in scheduling appointments, organizing meetings, and maintaining the reception area
• Correspondence Management: Distribute mail, dispatch couriers, and manage office supplies to keep operations running smoothly
• Security Awareness: Monitor visitor access and ensure security protocols are followed
• Administrative Support: Type forms, letters, and memos, and assist with payment processing and document management

What You'll Bring

• High school diploma or equivalent, with 1-2 years of experience in a receptionist or similar administrative role
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent communication and interpersonal skills, with a strong customer service orientation
• Ability to manage multiple tasks with attention to detail and accuracy
• A team-player mentality with a positive, can-do attitude
• Comfortable working independently, with strong problem-solving skills