Administrative Assistant

MANITOBA METIS FEDERATION; Winnipeg; On-site; CAD 38,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Pension

Vacation

Job summary

MEDOCare Pharmacy, an Affiliate of the Manitoba Métis Federation (MMF), seeks a full-time Administrative Assistant in Winnipeg, MB. The role supports the CEO and Senior Manager, handles reports, inquiries, meeting logistics, and records management. Strong MS Office skills and the ability to work independently are essential; experience with QuickBooks is a plus.

Benefits include health, dental, pension, and vacation. Preference given to Red River Métis applicants.

Qualifications

• High school diploma or equivalent; admin diploma asset.
• Experience providing admin support and preparing reports.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with QuickBooks is an asset.
• Ability to work independently and manage priorities.
• Strong filing systems and document management skills.
• Excellent organization and interpersonal skills.
• Experience with not-for-profit or Indigenous community is an asset.

Responsibilities

• Provide administrative support to the CEO and Senior Manager, including reports and correspondence.
• Answer, screen, and transfer inbound calls and respond to inquiries about resources and programs.
• Coordinate meetings: schedule, book facilities, draft agendas, take and transcribe minutes.
• Manage mail and information flow; liaise with departments and external orgs.
• Track and order supplies; assist with vendor invoices and payments.
• Organize and archive files; ensure proper storage and accessibility.

Skills

Strong communication

Microsoft Office proficiency

Independent work

Team collaboration

Organization

Education

High school diploma or equivalent

Administrative diploma an asset

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

QuickBooks

Job description

MEDOCare Pharmacy is a proud Affiliate of the Manitoba Métis Federation (MMF). Since 2012, MEDOCare Pharmacy has been a trusted healthcare partner for our clients and their families by providing quality pharmaceutical advice and a high level of patient care. Our mission is to provide high-quality health care and excellent service to help achieve the best outcomes for clients. At the core of our service are the values of professionalism, personalized customer care and integrity.

MEDOCare seeks to fillone full-time Administrative Assistantposition at 150 Henry Avenuein Winnipeg, MB. The Administrative Assistant is responsible for supporting the activities and mandate of MEDOCare Inc.

• Provide administrative support to the CEO and Senior Manager, including preparing reports, presentations, correspondence, forms, and other documents;
• Answer, screen, and transfer inbound calls and respond to general inquiries by providing information on available resources and programs;
• Coordinate meetings by scheduling appointments, booking facilities, preparing draft agendas, and taking, transcribing, and editing meeting minutes;
• Manage incoming mail and materials, coordinate the internal flow of information, and maintain effective communication with other departments and external organizations;
• Track and order supplies and equipment for pharmacy locations, and assist with managing vendor invoices, payment receipts, and remittances;
• Organize, maintain, and archive files, ensuring records and documents are properly stored and accessible.

Skills and Qualifications:

• High school diploma or equivalent; a diploma in administration or a combination of relevant education and experience is considered an asset;
• Administrative support experience with strong communication skills and the ability to prepare professional correspondence and reports;
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook;
• Experience with accounting software, including QuickBooks, is considered an asset;
• Proven ability to work independently, manage priorities effectively, and contribute collaboratively within a team environment;
• Demonstrated ability to establish and maintain accurate electronic and hard copy filing systems;
• Strong organizational, interpersonal and time management skills;
• Experience working with boards and/or committees is preferred;
• Experience working for a not-for-profit organization and Indigenous community is an asset;
• Knowledge of Red River Métis culture, and MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.

We offer a comprehensive benefits package including; health, dental, vision, pension, and vacation.

MEDOCare requires a satisfactory criminal record check prior to commencement of employment. MEDOCare will accept existing criminal record checks if dated within 3 months of your start date. Obtaining this document is not a guarantee of employment.

Preference will be given to qualified Red River Métis applicants, and they are encouraged to self-identify on their cover letter. MEDOCare encourages internal applicants to apply for career opportunities within our Government.