Administrative Assistant

Defence Construction Canada; Winnipeg; On-site; CAD 38,000 - 46,000; Full time

Benefits offered by this job

Health and dental premiums

Sick leave

Wellness allowance

Mental health coverage

WFH allowance

Vacation & leave

Job summary

Defence Construction Canada (DCC) in Winnipeg is seeking an Administrative Assistant to provide exceptional administrative and operational support to the business unit. You will coordinate records, manage documents, and help ensure smooth day-to-day functions.

Ideal candidates have a college diploma in Business Administration or Office Administration and at least three years of related experience, with strong Microsoft Office skills and attention to detail.

Qualifications

• College diploma or equivalent in Business Administration, Office Administration, or related field.
• Three years of relevant administrative experience or an equivalent combination of education and experience.
• General accounting coursework and/or basic accounting experience preferred.

Responsibilities

• Provide daily administrative and operational support to employees across the business unit.
• Coordinate and provide guidance to new administrative assistants to ensure consistency of processes and practices.
• Prepare and maintain documents, records, files, and databases.
• Coordinate the preparation of human resources documentation.
• Take and prepare minutes for monthly meetings.
• Perform receptionist duties and provide backup support to administrative colleagues as required.
• Prepare purchase orders for office supplies, furniture and service contracts.

Skills

Administrative best practices

Accounting principles

Microsoft Office

Records management

Multitasking

Attention to detail

Interpersonal skills

Communication skills

Education

College diploma in Business Administration, Office Administration, or related field

Tools

Microsoft Office

Job description

Build quality. Strengthen Canada.

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting teams behind the scenes? We are looking for an Administrative Assistant to provide exceptional administrative and operational support while helping ensure the smooth day-to-day functioning of our business unit.

Defence Construction Canada (DCC) is a trusted partner of the Government of Canada and the Canadian construction industry since 1951, providing infrastructure and environmental solutions that support national defence at home and abroad. DCC is proud to be the first federal, and only government, organization recognized as a Gold Seal Employer under the Canadian Construction Association’s Construction Management Certification Program and proof of our commitment to excellence and professional development.

In this role, you'll work closely with employees at all levels, coordinate administrative activities, manage records and financial processes, and contribute to the overall success of the team through your attention to detail and commitment to excellence.

What You'll Do

Administrative Support

• Provide daily administrative and operational support to employees across the business unit.
• Coordinate and provide guidance to new administrative assistants to ensure consistency of processes and practices.
• Prepare and maintain documents, records, files, and databases.
• Coordinate the preparation of human resources documentation.
• Take and prepare minutes for monthly meetings.
• Perform receptionist duties and provide backup support to administrative colleagues as required.

Financial and Data Management

• Perform quality control on data entry, including monthly expenses, timesheets, accounts payable, and service billing.
• Enter and maintain data related to budgets, procurement activities, contract administration, and time reporting within the enterprise resource planning system.
• Track budgets for service level agreements, training, and development activities.
• Process accounts payable and vendor payments, ensuring accurate coding, approvals and data entry.
• Assist with year-end financial activities, file setup for new fiscal years and records archiving.

Operational Coordination

• Prepare purchase orders for office supplies, furniture and service contracts.
• Support various administrative and operational initiatives as needed.
• Contribute to continuous improvement by identifying opportunities to enhance efficiency and service delivery.

What We’re Looking For

Education & Experience

Minimum Requirements:

• College diploma in Business Administration, Office Administration, or a related field.
• Three years of relevant administrative experience or an equivalent combination of education and experience.

Preferred Qualifications:

• General accounting coursework and/or basic accounting experience.

Skills & Abilities

• Strong knowledge of administrative best practices.
• Understanding of accounting principles and financial processes.
• Intermediate proficiency with Microsoft Office applications.
• Knowledge of records management practices.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and organizational skills.
• Ability to work effectively with various computer software and operating systems.
• Excellent communication and interpersonal skills.

Why Join Us?

We offer meaningful work, opportunities for professional growth, and one of the most competitive benefits packages available—valued at approximately 25-30% of your salary.

Health & Wellness

• 100% employer-paid health and dental premiums
• Generous annual sick leave
• $400 annual wellness allowance
• $2,500 mental health coverage in addition to regular paramedical coverage
• Telus Virtual Health Care
• $750 Health Care Spending Account

Home & Family

• Life, accidental death and short-term disability insurance
• Enhanced employee and family assistance program
• Maternity and parental leave top-up to 93% of regular earnings for up to 37 weeks
• Flexible workplace options including a $400 work-from-home allowance every two years

Leave & Retirement

• Public-service pension plan
• Comprehensive vacation and paid leave programs
• Deluxe travel benefit plans

Working Conditions

• Typical office environment
• Occasional travel may be required

If you're a detail-oriented professional who enjoys supporting teams, managing multiple priorities and contributing to organizational success, we'd love to hear from you.

About Winnipeg

Winnipeg is a culturally diverse city where more than 100 languages and nationalities are represented. The city is known for its vibrant arts and culture scene, year round festivals, distinctive neighbourhoods, and excellent access to green spaces and outdoor activities.

This position is based at 17 Wing Winnipeg, located at Canadian Forces Base (CFB) Winnipeg. 17 Wing Winnipeg supports the Royal Canadian Air Force (RCAF) by generating and sustaining air missions, delivering aircrew training and providing specialized education and environmental skills training. As a support base, it provides administrative, operational, and logistical services to more than 113 units across multiple sites and armouries and supports NORAD fighter operations as required. 17 Wing Winnipeg proudly supports both 1 and 2 Canadian Air Divisions as lodger units.

Join a team where your expertise contributes to the stewardship and sustainability of critical real property assets across Canada.