Administrative Assistant

Defence Construction Canada; Halifax; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Health and dental premiums

Wellness allowance

Mental health services

Telus Virtual Health Care

Life and disability insurance

Parental leave top-up

Flexible work-from-home support

Job summary

Defence Construction Canada (DCC) invites you to join our Halifax team as an Administrative Assistant. You will provide daily administrative and operational support across all levels, ensuring data accuracy in ERP systems and contributing to budgeting and financial tracking.

The role involves coordinating with new administrative staff, processing vendor payments, and preparing year-end documentation. A college diploma in business/office administration with relevant experience is preferred, along

Qualifications

• Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent.
• Preferred: general accounting courses and/or basic accounting experience.

Responsibilities

• Provide daily administrative and operational support to employees at all levels of the business unit.
• Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of requirements.
• Carry out quality control of data entry (e.g., monthly expenses, timesheet reporting, accounts payable, service billing).
• Enter data related to service line transactions and activities in ERP system (budget tracking, time entry, procurement, contract administration).
• Track budgets for service level agreements and training and development.
• Process accounts payables and vendor payments with proper coding and signatures; enter data in ERP.
• Prepare year‑end financials, set up files/databases for new fiscal year, archive files.

Skills

Administrative best practices

Accounting principles

MS Office expertise

Records management

Education

College diploma in business or office administration or related field

General accounting courses

Tools

ERP system

MS Office

Job description

Defence Construction Canada (DCC) invites you to consider joining our Halifax team!

Defence Construction Canada (DCC) is a dynamic and fast-paced Crown corporation whose clients include the Canadian Armed Forces and the Department of National Defence. We are currently recruiting an enthusiastic and motivated Administrative Assistant to support our Halifax site.

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

KEY AND PERIODIC ACTIVITIES

The duties and responsibilities listed below are representative but not all-inclusive:

Primary

• Provide daily administrative and operational support to employees at all levels of the business unit
• Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
• Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
• Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
• Track budgets for service level agreements and training and development
• Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
• Prepare year‑end financials, set up files and databases for new fiscal year, archive files

Other

• Take and prepare minutes of monthly meetings
• Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
• Perform receptionist duties and act as backup for other administrative employees, as required
• Other duties as assigned

SKILLS

General and Specific Knowledge

• Administrative best practices
• Accounting principles
• Intermediate MS Office expertise
• Records management

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
• Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

• Use applicable computer software and operating systems
• Manage multiple deadlines and priorities
• Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

• Provide functional advice and guidance to employees
• Occasionally coordinate work of other administrative staff in business unit

WORKING CONDITIONS

• Typical office environment with occasional travel

Check out your benefits

Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $2,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage