Administrative Assistant

Jobbe; Wabush; On-site; CAD 50,000 - 60,000; Full time

Job summary

SMS Equipment in Wabush, NL is seeking an organized Administrative Assistant to provide branch support, including payroll time entry, purchase orders, reception, housing, fleet, and training tracking.

You will work closely with branch teams and vendors to keep processes accurate and timely in a busy office environment, with a fixed on-site schedule and a 7:00 am to 3:30 pm shift.

Qualifications

• Grade 12 diploma with related education and experience in an industrial environment.
• 2+ years of payroll and administrative support experience.
• Ability to enter timecards, process purchase orders, and support reception.

Responsibilities

• Review, code, and enter hourly timecards accurately, including overtime and leave.
• Run payroll-related reports and support corporate payroll requirements.
• Open and receipt purchase orders, follow up on invoices, and ensure approvals are followed.
• Support EZscan approvals and other administrative tasks as required.
• Answer phones and assist with reception and door traffic professionally.
• Order stationery and office supplies as needed.
• Maintain housing, fleet, and training trackers to support branch operations.
• Coordinate janitorial contractors, rental needs, fleet appointments, and inspection filings.

Skills

Payroll time entry

Purchase orders

Reception

Branch administration

Education

Grade 12 diploma

Tools

ERP systems

Job description

SMS Equipment is seeking an organized and detail-oriented Administrative Assistant to provide administrative support services for the service functions within our Wabush branch. In this role, you will support payroll time entry, internal purchase orders, reception, housing, fleet, training tracking, and other branch administration duties as required.

Working closely with branch teams, corporate payroll, vendors, customers, suppliers, and employees, you will help keep administrative processes accurate, timely, and well organized while supporting day-to-day operations in a busy office environment.

Work Location

Wabush, NL

Salary

$50,000 - $60,000 per annum + allowances

Work Arrangement

Fixed On-Site

Schedule

7:00 am to 3:30 pm

What You’ll Do

• Review, code, and enter hourly timecards accurately, including tracking overtime, vacation, sick time, and banked hours.
• Run cutoff reports and support corporate payroll requirements.
• Open and receipt purchase orders, support invoice follow-up, and help ensure approval processes are followed.
• Support EZscan approvals and other administrative tasks as required.
• Answer phones and assist with reception and door traffic in a professional manner.
• Order stationery, forms, and other office supplies as needed.
• Maintain housing, fleet, and training trackers to support branch operations.
• Coordinate janitorial contractors, rental needs, fleet appointments, and inspection report filing as required.
• Prioritize daily work in a busy branch environment while maintaining accuracy and service.

What You Bring

You are a dependable administrative professional who is comfortable supporting payroll, purchase orders, reception, tracking records, and day-to-day branch administration. You bring strong attention to detail, sound judgment, and the ability to prioritize work while supporting internal and external contacts professionally.

Additional Qualifications Include

• Grade 12 diploma with related education and experience in an industrial environment.
• 2+ years of experience providing payroll and administrative support in a busy office or branch setting.

Nice To Haves

• Experience with purchase orders, invoice follow-up, approvals, or ERP-based administrative processes.
• Experience maintaining housing, fleet, training, or operational tracking records

This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.

At SMS Equipment, the right partnership makes everything possible. We're committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment include competitive wages, comprehensive group benefits plan, and RRSP matching.