administrative assistant

AP Canadian Immigration Services; Victoria; On-site; CAD 40,000 - 50,000; Full time

Job summary

A consulting firm is seeking an administrative professional to manage daily operations, coordinate events, and develop recruitment strategies. Ideal candidates should have a secondary education and experience in immigration services, along with strong multitasking and team player qualities. Proficiency in Microsoft Office tools is essential for success in this fast-paced environment.

Qualifications

• 1 to 2 years of related experience required.
• Ability to work under pressure and with minimal supervision.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Plan, develop, and implement recruitment strategies.
• Manage training and development strategies.

Skills

Ability to multitask

Team player

Reliability

Time management

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Project

MS Access

Adobe Acrobat Reader

Electronic mail

Job description

• Education :

Education

• Secondary (high) school graduation certificate

Work setting

• Consulting firm
• Business services

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Train other workers
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Supervise office and volunteer staff
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Project
• MS Access
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Business

Area of work experience

• Immigration

Area of specialization

• Reports and records
• Contracts
• Statistics

Security and safety

• Basic security clearance
• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Team player
• Reliability
• Time management

Experience

• 1 year to less than 2 years

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