Administrative Assistant

MatchBox Consulting Group; Vancouver; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

MatchBox Consulting Group is seeking an Admin Assistant in downtown Vancouver for a hybrid role. The position involves scheduling, document management, and ensuring compliance with company policies. Candidates should have extensive office administration experience and strong MS Office skills, with expected pay between CA$21.00 and CA$26.00 per hour.

Qualifications

• Minimum 6 years of office administration experience.
• Strong attention to detail and ability to multitask.
• Intermediate spoken and written English required.
• Advanced MS Office skills (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Schedule and coordinate leadership activities and meetings.
• Draft emails, agendas, and formal communications.
• Process invoices, expense claims, and support budgeting activities.
• Perform document control and records management.

Skills

Attention to detail

Multitasking

Intermediate English

Advanced MS Office

Tools

SAP

Job description

3 days ago Be among the first 25 applicants

MatchBox Consulting Group provided pay range

This range is provided by MatchBox Consulting Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$21.00/hr - CA$26.00/hr

MatchBox Consulting is on the hunt for an Admin Assistant to work out of downtown Vancouver (Dunsmuir) in a hybrid work model.

Contract: 21-Jul-2025 / 31-Dec-2025

Key Responsibilities:

• Schedule and coordinate leadership activities and meetings
• Draft emails, agendas, and formal communications
• Process invoices, expense claims, and support budgeting activities
• Perform document control and records management
• Provide administrative support to team members as needed
• Ensure compliance with company policies and confidentiality standards

Requirements:

• Minimum 6 years of office administration experience
• Strong attention to detail and ability to multitask
• Intermediate spoken and written English
• Advanced MS Office skills (Excel, Word, Outlook, PowerPoint)
• SAP experience (asset)

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Office Administration

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