Administrative Assistant

OMERS; Vancouver; On-site; CAD 62,000 - 69,000; Full time

Job summary

OMERS is seeking an Executive Assistant for the Vancouver Management Office, responsible for providing exceptional customer service to visitors and executive support to senior leaders. The role includes managing office operations, maintaining security, and handling various administrative tasks, with a base salary range of $62,000 to $69,000. Apply to contribute to a powerful people-first culture in a leading global real estate organization.

Qualifications

• 2-3 years of experience in similar roles.
• Proficiency in Microsoft Office, SharePoint, and Outlook.
• Strong communication skills.

Responsibilities

• Provide executive assistant support for senior leaders.
• Manage office supplies, equipment, and meetings.
• Greet visitors and manage inquiries.

Skills

Professionalism

Communication

Organizational skills

Resourcefulness

Proactivity

Education

Post-secondary education preferred

Tools

Microsoft Office

SharePoint

Outlook

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise, and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships, and places, we generate meaningful returns for OMERS members, enhance value for our capital partners, and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Why join us?

This position is responsible for providing a consistent, first-class experience to all those that come in contact with the Oxford Properties Vancouver Management Office and act as an Executive Assistant for senior leaders in the Vancouver office. Reporting to the Vice President of Leasing & Operations, this role will be the first point of contact for visitors and will entail executive support to the management team.

As the main office Receptionist, you will be the first point of contact for the Vancouver Management Office and will provide executive assistant support for senior leaders. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately, delivered with high quality in a timely manner.

This role also includes general office administration, such as managing supplies, office equipment, meetings, and chairing the office social committee.

As a member of this team, you will be responsible for:

• Demonstrating professionalism that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way.
• Acting as an Oxford / Vancouver ambassador through phone and interpersonal interactions.
• Answering, screening, and forwarding inquiries while providing general information.
• Greeting visitors, determining the nature of their visit, and directing them accordingly.
• Maintaining security by following procedures and controlling access.
• Managing mail, deliveries, and courier services.
• Updating and maintaining telecommunication systems.
• Managing office supplies and equipment within budget.
• Supporting senior leaders with executive assistance tasks.
• Booking and supporting meetings and events, including room setup and catering.
• Supporting site initiatives and clerical tasks.
• Coordinating bike parking enrollment and office mailbox management.
• Distributing mail and correspondence.
• Acting as a liaison for internal and external clients.
• Maintaining reception manuals, office equipment, and vendor relationships.
• Monitoring office expenditures and contracts.
• Preparing correspondence and improving services and processes.
• Handling purchase orders and supporting virtual meeting needs.
• Maintaining a clean, organized office environment and petty cash.
• Supporting administrative, accounting, and management team members as needed.

To succeed in this role, you have:

• 2-3 years of experience in similar roles.
• Post-secondary education preferred.
• Proficiency in Microsoft Office, SharePoint, and Outlook.
• Professionalism and strong communication skills.
• Resourcefulness, proactivity, and organizational skills.

Base salary range - $62,000-69,000.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we serve.

We are an equal opportunity employer committed to an inclusive, barrier-free recruitment and employee experience, supported by Employee Resource Groups, Purpose@Work, and recognition programs.