Administrative Assistant

Lowe Engineers; Vancouver; On-site; CAD 38,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental

Vision

FSA

Company 401(k)

Job summary

MacKay is seeking an Administrative Assistant to support multiple teams in our Vancouver office. You will handle tasks, coordinate daily activities, and contribute to a fast-paced, multitasking environment.

You will greet visitors, manage phones, coordinate travel, organize events, onboarding, and office operations while delivering high-quality service with a proactive, detail-oriented approach. Join a people-first culture that values collaboration and growth.

Qualifications

• Up to two years of experience in a similar role.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Google Office Suite (Docs, Sheets, Meet etc.).
• Experience with a T&E Platform is preferred.
• Must be proactive, self-motivated, able to multitask, work both independently and in a team environment.
• The ability to interact effectively and professionally with clients, consultants and the community at large.

Responsibilities

• Greet visitors and answer phones in a professional and friendly manner.
• Ensure the smooth running of the office; maintain office supplies; mail/shipping tasks; plan set deliveries; handle requests; oversee the facilities and workspace.
• Manage travel arrangements for staff, and support travel and expense reporting.
• Organize food orders for employee events, including lunch-and-learns.
• Event management support with logistics, employee engagement activities.
• New hire onboarding support and coordination.
• Other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Client interaction

Tools

Google Docs

Google Sheets

Google Meet

T&E Platform

Job description

At MacKay, we believe great people are the foundation of our growth and success. We are in an exciting phase of expansion, creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers. Whether your role is technical or part of our support services team, you play an important role in delivering high-quality work and helping our projects succeed. If you thrive on meeting challenges, solving problems, and rock at juggling responsibilities, this Administrative Assistant role with MacKay's Vancouver team might be for you! In this role, you will support multiple teams with a variety of short- and long-term activities. You will handle tasks and coordinate daily activities to drive success, utilize strong organizational and communication skills, and take on additional responsibilities. Markers of success in this role include attention to detail, a proactive approach, a customer service focus, and a preference for a fast-paced, multitasking environment. Be part of a team that continues to raise the bar, makes work fun, tackles challenges together, and brings their A-game to level up the entire team.

Key responsibilities:

• Greet visitors and answer phones in a professional and friendly manner in accordance with our core values of honesty, dedication, and relationships
• Ensure the smooth running of the office; maintain office supplies; mail/shipping tasks, plan set deliveries; handle requests; and oversee the facilities and workspace.
• Manage travel arrangements for staff, and support travel and expense reporting
• Organize food orders for a variety of employee events, including lunch-and-learns.
• Event management support with logistics, employee engagement activities
• New hire onboarding support and coordination
• Other duties as assigned

What you will bring to us:

• Up to two years of experience in a similar role
• High proficiency in organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Google Office Suite (Docs, Sheets, Meet etc.)
• Experience with a T&E Platform is preferred
• Must be proactive, self-motivated, able to multitask, work both independently and in a team environment.
• The ability to interact effectively and professionally with clients, consultants and the community at large.

Why Join MacKay?

A people-first cultureAt MacKay, we put people first. We are committed to creating an environment where employees can grow, contribute, and do their best work. We support well-being, encourage balance, and create space for people to succeed both professionally and personally.

Meaningful work and real impact

Our teams take on complex infrastructure and environmental challenges that support critical systems and shape the places where people live and work. Every role contributes to delivering that work and making it successful.

Growth and opportunity

We are in an exciting phase of growth, expanding across geographies, services, and markets. That growth creates opportunities for our employees to take on new challenges, build their careers, and contribute in new ways as the company evolves.

A strong and trusted foundation

Built on more than 50 years of experience, MacKay has developed a reputation for quality work, strong relationships, and dependable results. You’ll be part of a team with a solid foundation and a clear direction for the future.

Opportunities to share in success

We provide opportunities for employees to participate in ownership and build long-term financial value as the company grows. Our Values At MacKay, our values guide how we work, collaborate, and support one another. Honesty. We build trust through transparency, integrity, and accountability. Dedication. We are committed to the success of our team members, clients, and communities. Relationships. We foster lasting connections that strengthen our work and the teams around us.

Who We Are

MacKay is an infrastructure and environmental services firm built on more than 50 years of experience and a growing collective of expertise. We are in an exciting phase of growth, expanding our reach, strengthening our capabilities, and bringing together talented teams across the country. That growth is creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers. Every role at MacKay contributes to the success of our projects and the clients we serve. Whether your work is technical or operational, you are part of a team that delivers quality, builds relationships, and moves projects forward. We're looking for dedicated, talented individuals who deliver excellence, thrive in collaborative environments, and value both meaningful work and work-life balance. If this sounds like you, we'd like to hear from you.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.

US Pay Range $27-$31.50 USD

• Full-time employees receive a well-rounded benefit package including access to our company-sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans.
• We also offer 100% company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage.
• Employees are eligible to participate in our company’s 401(k) plan with up to a 4% match.
• Additionally, employees receive paid vacation and sick time, 11 paid holidays, and are able to participate in employee ownership options.
• MacKay pays for expenses associated with licensure as well as annual performance bonuses.

Employment requires passing a pre-employment background check and drug screen.

As a federal contractor, we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer.

Open until filled.