Project Coordinator

MacKay Contracting; Sparwood; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

LOA $200/day

Benefits after 30 days

Full-time role

Job summary

MacKay Contracting in Sparwood, BC is seeking a Project Coordinator to support project teams, keep the office organized, and ensure client-ready documentation. You’ll manage communications, scheduling, timesheets, permits, invoicing support, and document control while coordinating with management to drive efficiency.

The role is full-time, based in Sparwood with a 7x7 shift pattern, potential overtime, and benefits after 30 days. A proactive, organized candidate will thrive.

Qualifications

• Proactive self-starter with a can-do attitude.
• Strong verbal and written communication skills.
• Professional and approachable with internal and external stakeholders.
• Highly organized with excellent time and task management.
• Able to stay calm under pressure and juggle priorities.
• Proficient with Microsoft Word, Excel, Outlook, and Teams.

Responsibilities

• Handle phone calls, emails, calendars, and office communications.
• Track and enter timesheets for active projects.
• Submit Permits to Work (P2W) based on weekly schedules.
• Assist project cost tracking, invoicing, P.O. usage, and reporting.
• Reconcile Accounts Payable/Receivable for Sparwood projects.
• Coordinate with IT for office equipment maintenance.
• Support Safety with document control and filing of training records.
• Attend weekly Teams meetings and client/project meetings as required.
• Print, scan, file, and prepare documents for management.

Skills

Proactive

Verbal & writtenCommunication

Organized

Time management

MS Word

MS Excel

MS Outlook

MS Teams

Reliability

Punctuality

Discretion

Physical endurance (lift up to 50 lbs)

Valid Class 5 driver’s license

Overtime capability

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

How You’ll Make an Impact

As the Project Coordinator, you’re the behind-the-scenes force that keeps our Sparwood projects running smoothly. From supporting the management team to keeping the office organized, clean, and client-ready, you’ll play a key role in creating efficiency, consistency, and a positive work environment for our project teams, co-workers, and clients. If you love variety, staying organized, and being the go-to person who makes everything work — this one’s for you.

We are currently recruiting for this position with an estimated project start date of mid-September.

What You’ll Be Doing

Office & Project Administration

• Handle phone calls, emails, calendars, and general office communications
• Track, monitor, and enter timesheets for all active projects
• Submit Permits to Work (P2W) based on weekly personnel schedules

• Project cost tracking, including but not limited to, invoicing, P.O. usage, review of Project tracking and billing reports to assist with creation of invoices

• Reconcile Accounts Payable and Receivable for Sparwood projects
• Coordinate with IT to troubleshoot and maintain office equipment
• Support Safety with document control, scanning, and electronic filing of training records
• Assist with EHSC Work Plan creation
• Attendance of weekly Teams meetings
• Attendance of client/project meetings as required
• Print, scan, file, and prepare documents as requested by the management team
• Take on additional duties as assigned — because no two days are ever the same

Who You Are / What You Bring

• A proactive self-starter with a positive, can-do attitude
• Strong verbal and written communication skills
• Professional and approachable with internal and external stakeholders
• Highly organized with excellent time and task management skills
• Comfortable working in a fast-paced, team-focused environment
• Able to stay calm under pressure and juggle competing priorities
• Proficient with Microsoft Word, Excel, Outlook, and Teams
• Reliable, punctual, and consistent in attendance
• Trustworthy, honest, and discreet in all dealings
• Physically able to safely perform light custodial duties, including lifting up to 50 lbs
• Valid Class 5 driver’s licence with a clean abstract and safe driving habits
• Flexible to work overtime or weekends when needed

What’s In It for You

This role is based out of Sparwood, B.C., working a 7 x 7 shift rotation. Shifts typically run 12 hours, with overtime after 8 hours. $200/day LOA and benefits after 30 days.

At MacKay, you’ll enjoy:

• A stable, full-time role with variety and responsibility
• A supportive team that values organization, accountability, and teamwork
• The opportunity to be a key contributor to project success
• Hands-on involvement with construction operations and administration
• A workplace where your efforts genuinely make everyone’s day easier

At MacKay, we believe great people build great projects. If you’re ready to operate with precision, safety, and pride, we want to hear from you.

DRIVEN TO DELIVER