Administrative Assistant

Weber Shandwick; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support its finance team. This entry-level role involves juggling multiple responsibilities, including expense reporting, data management, and collaboration with the Client Experience team. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and a proactive attitude. With a comprehensive benefits package and a supportive workplace culture, this position offers an excellent opportunity to kickstart your career in a dynamic field.

Benefits

Medical, Dental, Vision

RRSP with employer match

Tuition Reimbursement

Juice Money - $60/month

BYOD - $50/month reimbursement

Flexible time off

Short-Term Disability

Paid Parental Leave

Qualifications

• 0-2 years of experience in administrative roles.
• Proficient in MS Office Suite with strong organizational skills.

Responsibilities

• Expense reporting and meeting support.
• Maintaining and updating Excel-based reports and data.
• Assisting in the month-end close process.

Skills

MS Office Suite

Organizational Skills

Communication Skills

Attention to Detail

Client Service Experience

Education

High School Diploma

Bachelor's Degree (preferred)

Job description

Join to apply for the Administrative Assistant role at Weber Shandwick.

This Administrative Assistant is designed to support the finance team across Canada. Due to the nature of the work, you must have meticulous attention to detail and be able and eager to juggle multiple responsibilities. You will be tasked with supporting key activities including but not limited to pulling finance-related reports, inputting data from Excel, and partnering with our Client Experience team. You should possess strong organizational skills and be familiar with a fast-paced, deadline-oriented environment.

Responsibilities include but are not limited to:

• Expense reporting
• Meeting support
• Supporting accounts payable processes
• Maintaining and updating Excel-based reports and data
• Assisting in the month-end close process
• Analyzing time data
• Helping with vendor setup and payments
• Presentation design
• Coordinating with Finance and HR and managing contacts
• Other special projects as assigned

Qualifications

• 0-2 years of experience
• Proficient in MS Office Suite
• Smart, self-starter, resourceful, and ready to jump in
• Client service experience is a plus
• Extreme attention to detail, ability to multi-task and prioritize
• Excellent communication skills and professional phone presence
• Ability to thrive in a fast-paced, solution-oriented environment

Benefits

The Weber Shandwick Collective offers a comprehensive benefits package, including:

• Medical, Dental, Vision
• RRSP with employer match
• Tuition Reimbursement
• Juice Money - $60/month for health and wellness purchases
• Bring Your Own Device (BYOD) - $50/month cell phone reimbursement
• Flexible time off (MyDays)
• Short-Term Disability
• Paid Parental Leave

Salary range in Toronto: $50,000 - $65,000. Actual compensation depends on experience, qualifications, and other factors.

Weber Shandwick is an Equal Opportunity Employer and provides accommodations for applicants with disabilities. For assistance, contact [e-mail].

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Public Relations and Communications Services