administrative assistant

Scarboro Mazda; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the automotive industry seeks an Administrative Assistant to support daily operations. The candidate will be responsible for scheduling, customer service and maintaining office procedures. Ideal for someone with good organizational skills and the ability to multitask, this role offers a dynamic work environment.

Benefits

Disability benefits

Paramedical services coverage

Group insurance benefits

Life insurance

Diversity and cross-cultural training

Qualifications

• 1-2 years of experience in administrative roles.
• Ability to work independently and under pressure.
• Must be organized, accurate, and reliable.

Responsibilities

• Record and prepare minutes of meetings and conferences.
• Schedule appointments and confirm them.
• Maintain office supplies and manage inventory.

Skills

Customer service

Time management

Multitasking

Organized

Judgement

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

• Secondary (high) school graduation certificate

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Judgement
• Organized
• Accurate
• Reliability
• Time management

Experience

• 1 year to less than 2 years
• Disability benefits
• Paramedical services coverage
• Group insurance benefits
• Life insurance

Other benefits

• Other benefits

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

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