Administrative Assistant II - Nephrology

University Health Network; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

Join a leading healthcare institution as an Administrative Assistant II in the Nephrology department. You will play a crucial role in managing office functions, providing high-quality support to medical personnel, and maintaining excellent organizational standards. This is a temporary full-time position with a dynamic team, offering opportunities for professional growth.

Benefits

Competitive offer packages

Pension Plan (HOOPP)

Flexible work environment

Development and promotion opportunities

Corporate discounts (travel, restaurants, parking)

Qualifications

• Completion of Grade XII or equivalent.
• Diploma from a recognized secretarial arts program required.
• Two years of related secretarial support experience.

Responsibilities

• Perform secretarial activities and manage reception responsibilities.
• Maintain written and electronic calendars for multiple physicians.
• Ensure efficient operation of the office and support lower classified clerical staff.

Skills

Organizational skills

Time management

Interpersonal skills

Customer service

Verbal communications

Written communications

Education

Grade XII or recognized equivalent

Medical or business post-secondary secretarial arts program diploma

Tools

Microsoft Office

Job description

Join to apply for the Administrative Assistant II - Nephrology role at University Health Network

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Join to apply for the Administrative Assistant II - Nephrology role at University Health Network

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union

Site: Toronto General Hospital

Department: Nephrology

Reports to: Manager

Hours: 37.5 Hours per Week

Status: Temporary Full-Time (End Date ~ April 12, 2026)

Closing Date: July 10, 2025

Job Summary

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities, the principal responsibilities include: utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedule; administering and monitoring billing procedures and departmental budgeting records; ensuring efficient operation of the office, within the scope of authority; modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats; providing functional supervision to lower classified clerical position(s); performing clerical support functions.

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, multiple physicians/clinics and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

Qualifications

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Two (2) years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience
• Excellent organizational and time management skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communications skills
• Good knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Solid experience in a Microsoft Office environment
• Previous supervisory experience preferred
• Knowledge of medical terminology preferred
• Experience working in a health care environment preferred
  
  
  

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
  
  
  

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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