Administrative Assistant

Miller Thomson LLP; Toronto; On-site; CAD 50,000 - 63,000; Full time

Benefits offered by this job

Health, Dental and Vision Care

3+ Weeks Vacation

Diversity & Inclusion

Flexible working options

Group Retirement Savings plan

TFSA opportunity

Wellness program

Job summary

Miller Thomson LLP in Toronto is seeking an Administrative Assistant to provide administrative support to stakeholders across multiple business services areas. The role requires a resourceful, reliable, and business-minded assistant who can manage multiple tasks and adapt to changing priorities.

The ideal candidate will be bilingual (French and English), hold a Community College Diploma or University degree, and have at least two years of administrative experience in a legal or professional

Qualifications

• Fluency in both English and French (written and verbal).
• Community College Diploma, University Degree, or equivalent.
• Minimum of two years of administrative experience in a legal or professional services environment.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal, verbal, and written communication skills.
• Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Prepare communications, announcements, reference materials, and other documentation as required.
• Prioritize workflow to ensure completion of accurate work within established timelines.
• Managing administrative tasks, including scheduling appointments and coordinating meetings, maintaining reports and databases, etc.
• Supporting departmental projects and initiatives.
• Working with other internal departments/services to meet client needs.

Skills

Bilingual English-French

Microsoft Office

Strong communication

Organizational skills

Education

Community College Diploma

University Degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

Job Description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

We are seeking an Administrative Assistant to join the team in our Toronto Office!

This is an exciting opportunity for a personable and self‑motivated individual to build a career while enhancing skills and developing expertise. In this role, the incumbent will be responsible for providing administrative support to stakeholders across multiple business services areas. This position will require a resourceful, reliable and business‑minded assistant, who demonstrates a team approach, and the ability to take direction, manages multiple tasks and adapts to changing priorities.

Key Responsibilities:

• Prepare communications, announcements, reference materials, and other documentation as required.
• Prioritizing workflow to ensure completion of accurate work within established timelines.
• Managing administrative tasks, including scheduling appointments and coordinating meetings, maintaining reports and databases, etc.
• Supporting departmental projects and initiatives.
• Working with other internal departments/services to meet client needs.
• Organizing files, both electronic and hard copy, as required.
• Other duties, as required.

What You'll Bring:

• Fluency in both French and English (written and verbal) is required.
• Community College Diploma, University Degree, or an equivalent combination of education and experience.
• Minimum of two (2) years of administrative experience in a legal or professional services environment.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Proven ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Strong interpersonal, verbal, and written communication skills.
• Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to build effective working relationships with stakeholders across all levels of the organization.
• Strong problem‑solving skills with the ability to exercise initiative and sound judgment.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work‑life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks' Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well‑being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Compensation:

We offer a market‑leading total rewards package with the expected range of the annual salary to be between $50,169 - $62,711.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada's fastest‑growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost‑effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal‑opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.