Administrative Assistant

People Corporation; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

People Corporation is seeking a proactive Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. The role emphasizes organization, discretion, and the ability to manage priorities in a fast-paced environment.

You will coordinate calendars, meetings, presentations, expenses, travel, and general administrative tasks with accuracy and initiative, leveraging AI and Microsoft Office tools to improve efficiency and quality.

Qualifications

• Experience coordinating calendars, meetings, travel, expenses and offsite logistics.
• Strong written and verbal communication with high attention to detail.
• Ability to protect confidential information with discretion.

Responsibilities

• Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time.
• Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items.
• Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools where appropriate
• Process expenses accurately and on time, including receipts, approvals, coding, and follow-up
• Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking
• Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications
• Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency
• Handle confidential information with discretion and professionalism

Skills

Organization

Calendar management

Time management

Communication

Discretion

Professionalism

AI awareness

Attention to detail

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Teams

Job description

We are seeking a proactive and highly organized Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. This role is ideal for someone who is detail-oriented, professional, and confident managing priorities in a fast-paced environment.

The successful candidate will coordinate calendars, meetings, agendas, presentations, expenses, travel, offsites, and general administrative activities with accuracy and discretion.

This role offers variety, visibility, and the opportunity to make a meaningful impact by helping a busy team stay organized, prepared, and focused.

The Administrative Assistant Will

• Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time
• Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items
• Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools where appropriate
• Process expenses accurately and on time, including receipts, approvals, coding, and follow-up
• Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking
• Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications
• Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency
• Handle confidential information with discretion and professionalism

To be successful as an Administrative Assistant at People Corporation, you will need:

• Strong organizational, time management, and prioritization skills
• Excellent calendar management, scheduling, and coordination capabilities
• Clear written and verbal communication with strong attention to detail
• Proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams
• Curiosity and willingness to embrace AI, automation, and new tools that improve efficiency and quality of work
• Professionalism, discretion, resourcefulness, and sound judgment

All-star Candidates Will Have

• Experience in a coordinator, administrative assistant or executive assistant role
• Experience coordinating calendars, meetings, agendas, travel, expenses, and offsite logistics
• Strong skills in preparing and proofreading presentations, reports, and correspondence
• Experience in professional services, benefits, insurance, financial services, or a corporate environment is an asset

At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders.

Providing an inclusive, accessible environment, where all employees and clients feel valued, respected and supported is something we're committed to. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employeehas the opportunity toreach their potential.

If you require an accommodation or an alternative format of any posting please reach out to [e-mail]

The base salary range for this position is $55,000 - $65,000 per annum.

This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). The actual base salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are selected to move forward in our recruitment process, the Talent Acquisition Specialist will be able to provide additional details of the total compensation for this role.