Administrative Assistant

TechAlliance of Southwestern Ontario, London Economic Development Corporation; Toronto; Hybrid; CAD 37,000 - 51,000; Full time

Job summary

TechAlliance of Southwestern Ontario is seeking an Administrative Assistant responsible for various administrative tasks in the Disability Management Services Office. This role includes managing phone inquiries, handling mail, and maintaining data accuracy. Candidates must have a high school diploma and proficiency in office software. Emphasis is placed on strong time management, organizational skills, and a problem-solving mindset in a hybrid work environment.

Qualifications

• Completion of high school or equivalent.
• Proficient in Outlook, Word, Excel.
• Strong keyboarding skills (50 wpm) required.

Responsibilities

• Manage telephone reception and administrative duties for DMSO.
• Pay invoices and handle incoming phone inquiries.
• Maintain employee and client information in the system.

Skills

Keyboarding

Data Entry

Organization

Time Management

Problem-Solving

Education

High school completion or equivalent

Tools

Outlook

Word

Excel

Job description

We are looking for an Administrative Assistant.

The Administrative Assistant is responsible for telephone reception and administrative duties for the Disability Management Services Office (DMSO).

What you will do

• Pay invoices and manage incoming phone call inquiries received on the department toll-free line.
• Open, sort, and prepare incoming mail.
• Scan mail into the document imaging system and set tasks for team members to review and handle the mail.
• Create and mail correspondence to employees, clients, and service providers.
• Maintain employee and client information in Canada Lifesystems, including entering or updating banking information, updating employee and client contact information, and entering invoice data for payment.
• Investigate mail that has been returned to sender and resend the mail as appropriate.
• Manage the distribution of files requested from the Records Centre.
• Other administrative duties as assigned.

What you will bring

• Completion of high school or equivalent.
• Proficiency in Outlook, Word, Excel.
• Strong keyboarding (50 wpm) and data entry skills required.
• Ability to work well independently and as part of a team.
• Well-developed organizational, time management, and prioritization skills.
• Well-developed problem-solving skills.

Reliability Status security clearance is required before an employee can gain access to Protected Information, assets, or work sites as outlined by the Government of Canada website.

The base salary for this position is between $37,000-$50,100 annually. This represents base salary only and does not represent other variable compensation components of our total compensation (i.e., annual bonus, commission, etc.). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open for a minimum of 5 business days from the date of posting; closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Be your best at Canada Life - Apply today!

Canada Life is committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.

Canada Life would like to thank all applicants; however, only those who qualify for an interview will be contacted.

LI-Hybrid

Requisition ID : 2515

Category : Corporate Functions

Location : Toronto, ON, CA

J-18808-Ljbffr

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