administrative assistant

JUJU GROOMS; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Assistant who will be responsible for coordinating office procedures, managing schedules, and supporting team communications. The role requires strong organizational skills, the ability to multitask, and at least 2 years of relevant experience in a fast-paced environment.

Benefits

Disability benefits

Paramedical services coverage

Group insurance benefits

Life insurance

Gratuities

Bonus

Qualifications

• 2 years to less than 3 years of experience required.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Perform basic bookkeeping tasks.

Skills

Multitasking

Flexibility

Judgement

Organized

Team player

Accurate

Reliability

Time management

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Office

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management

Experience

• 2 years to less than 3 years
• Disability benefits
• Paramedical services coverage
• Bonus
• Gratuities
• Group insurance benefits
• Life insurance

Other benefits

• Other benefits

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

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