Administrative Assistant

Pediatric Oncology Group of Ontario (POGO)

Toronto

Hybrid

CAD 41,328 - 44,083

Full time

14 days+

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Benefits offered by this job

3 weeks of paid vacation time

Participation in a defined pension plan

Flexible work environment

Job summary

A non-profit healthcare organization in Toronto seeks a motivated Administrative Assistant to provide critical administrative support. This full-time role requires 3-5 years of relevant experience in office administration, excellent communication skills, and proficiency in MS Office. The organization promotes a hybrid work model, flexible vacation, and participation in a pension plan. Join us in making a difference for children with cancer in Ontario.

Qualifications

3-5 years of relevant work experience in an office administrative position.
Ability to prioritize a diverse workload and ensure timelines are met.
Demonstrated ability to handle sensitive and confidential information.

Responsibilities

Serve as a front-line point of contact for POGO with external stakeholders.
Prepare and schedule meetings including agendas and logistics.
Support in planning and organizing events and managing travel.

Skills

Excellent oral and written communication skills

Detail oriented

Strong organizational skills

Project tracking skills

Interpersonal skills

Analytical skills

Education

Completion of college degree/diploma

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Asana Project Management

REDCap

Job description

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Are you an experienced office administrator ready to make a meaningful impact in a dynamic environment?

If so, we’re seeking a motivated, organized and detail-oriented individual to join our team as full-time Administrative Assistant.This role is essential to the success of our work at POGO, providing a wide range of administrative support.

As an Administrative Assistant, you will be a key professional who keeps the wheels of our work turning. From organization to coordination to general support, our team relies on your expertise so that collectively, we can make a significant impact for children with cancer and their families in Ontario.

About POGO:

POGO partners to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status.

POGO is a great place to grow your career and support the advancement of the childhood cancer system in Ontario. We offer a highly flexible work environment, great benefits and an inclusive team culture that values your contributions.

Responsibilities:

Serve as a front-line point of contact and a positive representative for POGO with external stakeholders, including volunteer committees, clinicians, vendors, attendees, and others.
Support program teams in delivering on milestones and priorities with day-to-day administrative and operational tasks.
Assist in the preparation and scheduling of meetings, including agendas, logistics, minutes, and action items.
Prepare, edit and format documents including correspondence, reports, presentations
Support in planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics
Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers
Assist with invoicing, expense reporting and other financially related administrative activities
Ensure the privacy and security of personal health and confidential information
Participate in special projects, assignments and program initiatives

Qualifications:

3-5 years of relevant work experience in an office administrative position, ideally within a healthcare, not-for-profit or public sector setting
Completion of college degree/diploma
Excellent oral and written communication skills
Detail oriented and able to work with a high degree of accuracy
Demonstrated organizational skills and flexibility, coupled with ability to prioritize a diverse workload and ensure timelines are met
Demonstrated project tracking skills
Self-direction and the ability to creatively problem solve, gather and summarize information
Excellent interpersonal skills and relationship-building capabilities, and the ability to interact with external stakeholders, staff and leaders in the organization
Analytical, critical-thinking skills
Able to work independently and as part of a collaborative team
Experience with Asana Project Management tool is an asset
Experience with REDCap survey and database management is an asset
Demonstrated ability to handle sensitive and confidential information
Advanced proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)

What we offer:

Hybrid work model (employees are required to work from our Toronto office for 2 days/week)
3 weeks of paid vacation time
Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP)

We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.

For more information visit:

• Twitter/Instagram: @pogo4kids

Interested applicants are invited to submit a cover letter and resume (both required) as one attachment to hr@pogo.ca

Please notewe are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.

We gratefully appreciate all interest; however, only those selected for an interview will be contacted.

Seniority level