Onboarding Coordinator

CarePartners; Barrie; Hybrid; CAD 36,000 - 44,000; Full time

Job summary

CarePartners is seeking an Onboarding Coordinator to streamline new-hire processes and support Shared Services and Operations. The role involves coordinating paperwork via ATS, assisting with orientations, and ensuring proper system setup across HRIS and payroll.

Hybrid work is offered, with in-office days 1-2 per week. Ideal candidates have strong customer service, coordination, and problem-solving skills, plus a university degree or college diploma in Business or HR and at least two years of

Qualifications

• University degree or college diploma in Business, HR or related field.
• Minimum two years’ experience in an administrative or coordinator capacity.
• Demonstrated customer service and critical thinking skills.

Responsibilities

• Assist Talent Acquisition and Leadership teams with collection of new hire paperwork from hired staff members using the ATS.
• Support new hires with completing their forms by responding to questions and following up on outstanding forms.
• Ensure new hires are scheduled in orientation and attendance is confirmed.
• Assist with virtual orientations and coordinate with the provincial orientation team on prerequisites.
• Respond to new hire questions related to orientation and attendance requirements.
• Support credentialing of front-line health care hires; collect PSW certificates and licenses.
• Where applicable, support grant applications.
• Ensure new employees are set up in HRIS, payroll and LMS.
• Liaise with Operations and IT to expedite equipment and accounts setup.
• Work with Operations to schedule new hires and monitor schedules during the first 3 months.
• Conduct new hire surveys within the first 3 months of employment.
• Coordinate probationary review touch points with managers.
• Perform other administrative duties as required.

Skills

HRIS experience

ATS experience

Customer service

Communication skills

Problem solving

Microsoft Office

Education

Business/HR degree

Tools

HRIS

ATS

Microsoft Office

Job description

Who We Are

CarePartners is one of Ontario’s largest accredited home health care providers, providing nursing, personal support, therapy and rehabilitation support services for patients of all ages. We care for approximately 72,000 patients each year in homes, schools, clinics, workplaces and retirement homes, through our 24 locations and 24 nursing clinics. CarePartners is proud of its commitment to quality, relentlessly seeking to improve the patient and caregiver experience, promoting a healthy and resilient workplace culture, and contributing to a sustainable healthcare system in Ontario.

Overview

We are currently looking for someone to join our team in the role ofOnboarding Coordinator. This position will perform administrative functions and support Shared Services and Operations in optimizing the onboarding experience for new hires. As a member of Shared Services team, the successful candidate can work from one of our many offices across Ontario and will have hybrid working options available.

The ideal candidate will have strong customer service skills, experience in coordination, communication and problem solving skills.

This is aTemporary Full-Time position. Hours of work will be Monday-Friday 8:30am-4:30pm with in office expectations 1-2 days per week.

What We Offer

• Inspiring leadership and opportunities for professional growth


• Rewarding and meaningful work in healthcare


• This position offers a competitive compensation range. The starting salary is $40,000 per year.

What The Role Involves

• Assisting the Talent Acquisition and Leadership teams with collection of new hire paperwork from hired staff members using the Applicant Tracking System (ATS)


• Supporting new hires with the completion of their new hire forms by promptly responding to questions and following up on outstanding forms


• Ensuring new hires are scheduled in orientation and attendance is confirmed


• Assisting with set up of virtual orientations and works closely with the provincial orientation team on ensuring new hires have completed the pre-class requisites.


• Responding to new hire questions related to orientation and ensure they are aware of all attendance requirements


• Supporting the credentialing of front-line health care hires; including collection of PSW certificates, CNO licenses, proof of international training etc.


• Where applicable, support the application process for grants.


• Ensuring new employees are fully set up in all applicable systems in a timely manner; HRIS, payroll, LMS, etc.


• Liaising with Operations and IT to expediate equipment and accounts set up as required


• Working with operations to ensure schedules are established for their new hires prior to orientation ending and monitor schedules over the first 3 months


• Conducting new hire surveys with new staff within first 3 months of employment related to their onboarding experience and work experiences


• Coordinating probationary review touch points with managers


• Performing other administrative duties as required

What You Bring

• University Degree or College diploma in Business, Human Resources or a related field is an asset


• Minimum Two (2) years’ experience in an administrative or coordinator capacity


• Demonstrated customer service and critical thinking skills


• A focus on problem solving and being solution-driven with ideas


• Effective communication skills with individuals at all levels and the ability to adapt communication style


• ability to work with people sensitively, tactfully, diplomatically, and professionally at all times


• Ability to work efficiently as a part of a team as well as independently


• Experience with HRIS administration and Applicant Tracking Systems (ATS) considered an asset


• Ability to work in a fast paced and high-volume environment and manage multiple tasks and priorities


• Ability to handle confidential information in an ethical and professional manner


• Strong work ethic and positive \"helping\" attitude


• Proficiency in all aspects of Microsoft office, with proven skills in Word and Excel


• Keen attention to detail, ability to prioritize, multitasking skills and organizational skills


• Positive attitude, willing to learn, grow and be an integral member of the team


• Excellent English verbal and written communication skills


• Experience in the health care field or homecare sector an asset


• Clear Background Check

CarePartners In Your Community

In addition to providing home-based health care, CarePartners also serves the community through clinics, transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing staff-led medical care and clinics in countries with poor access to health care since 2009.

Accessibility

CarePartners welcomes and encourages applicants from people with disabilities. Candidates can request accommodations at any time in the hiring process.

Artificial Intelligence

CarePartners uses iCIMs as part of our recruitment and hiring process. While we incorporate select Artificial Intelligence (AI) features to enhance process efficiency, we remain committed to human-led decision making. All AI-generated outputs are subject to human review to ensure accuracy and fairness.

This job posting is available due to an existing vacancy.