Administrative Assistant

Ontario Health; Sault Ste. Marie; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

Ontario Health is looking for a detail-oriented Administrative Assistant to ensure smooth program operations and provide comprehensive administrative support. The ideal candidate thrives in fast-paced environments, possesses exceptional organizational skills, and has a commitment to excellence. This position offers opportunities for career development and is part of a collaborative team culture.

Benefits

Fully paid medical, dental and vision coverage

Health care spending or wellness spending account

Defined benefit pension plan

Three personal days and two float days annually

Three weeks’ vacation to start

Career development opportunities

Collaborative values-based team culture

Wellness program

Hybrid working model

Qualifications

• 1-2 years of related work experience required.
• Completion of a high school or college diploma in administrative studies or business administration.
• Proven experience in providing administrative support.

Responsibilities

• Manage competing demands to ensure project deadlines are met.
• Facilitate communication between internal and external stakeholders.
• Coordinate divisional meetings and prepare agendas.

Skills

Analytical skills

Problem Solving

Interpersonal skills

Time Management

Customer Service

Verbal Communication

Written Communication

Education

High school diploma or college diploma in administrative studies

Tools

Office equipment operation

Job description

Pour obtenir une traduction en français de l’offre d’emploi suivante, veuillez envoyer un courriel à [e-mail]. Les demandes seront traitées dans un délai de trois jours ouvrables et la période de dépôt des demandes sera prolongée de trois jours.

To obtain a French translation of the following job posting, please email [e-mail]. Requests will be addressed within three business days, and the application window will be extended by three business days.

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers:

Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

• Fully paid medical, dental and vision coverage from your first day

• a health care spending or wellness spending account

• a p remium defined benefit pension plan

• three personal days and two float days annually

• three weeks’ vacation to start (for individual contributors), increasing to four weeks after two years

• c areer development opportunities

• a collaborative values-based team culture

• a wellness program

• a hybrid working model

• p articipation in Communities of Inclusion

Want to make a difference in your career? Consider this opportunity.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is pivotal in ensuring seamless program operations and providing comprehensive administrative assistance to leadership and teams. If you excel in fast-paced environments and possess exceptional problem-solving abilities and can manage conflicting priorities while maintaining a high standard of professionalism, we invite you to apply. This role requires exceptional organizational skills and a commitment to excellence. The Administrative Assistant will play a pivotal role in supporting divisional operations, fostering collaboration, and ensuring efficient delivery of projects and initiatives.

Here is what you will be doing:

• Prioritize and manage competing demands to ensure tasks and projects are completed accurately and within tight deadlines.

• Develop, organize, and maintain departmental records to ensure accuracy, completeness, and accessibility within established systems.

• Facilitate effective communication and collaboration between internal and external stakeholders.

• Maintain and update critical documents, responding promptly to requests for information and materials.

• Coordinate divisional meetings, including preparing agendas, taking minutes, and tracking action items to completion.

• Review, prioritize, and manage incoming correspondence, ensuring timely follow-up on outstanding items.

• Respond professionally to inquiries from internal and external parties, ensuring appropriate dissemination of information and follow-through.

• Support efficient office operations by liaising with other departments, resolving issues, and equipping new staff and consultants with necessary resources.

• Lead assigned projects with a focus on efficiency, accuracy, and excellence in delivery.

Here is what you will need to be successful:

Education and Experience

• Completion of a high school or college diploma, major in administrative studies, business administration, commerce, or recognized equivalent

• 1-2 years of related work experience is required

Knowledge and Skills

• Ability to work well under pressure and use good judgment in assessing and responding to difficult situations

• Analytical and problem-solving skills and proven ability to research and summarize information

• Experience in providing all aspects of administrative support to a manager or a team within a program

• Proficient in operating office equipment such as photocopier, binding machine, fax, etc.

• Excellent organizational and time management skills required

• Excellent interpersonal and customer service skills

• Excellent verbal and written communications skills required

Location: Northern Ontario region (currently hybrid; subject to change)

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Employment Type:

Permanent Full time

Contract Length:

N/A

Salary Band:

Band 2

External Application Deadline Date:

June 11, 2025

All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members ofBlack and racializedgroups; 2SLGBTQIA+ communities; trans and nonbinary individuals;and people living with disabilities.

Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please email [e-mail] and a member of the team will connect with you within 48 hours.