Administrative Assistant

Emterra Group; Regina; On-site; CAD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Employee Assistance Program

Competitive wages

Job summary

Emterra Group in Regina, Canada is seeking an Admin Assistant to support logistics and operations teams. You will prepare shipment documentation, manage purchase orders and vendor invoices, coordinate reimbursements, track data, and assist with reports and special projects.

Your role involves supporting the logistics function, handling calls, preparing documentation, and ensuring accuracy in financial and administrative tasks in a fast-paced environment.

Qualifications

• Strong organizational and time management skills in a deadline-driven environment.
• Proficiency in MS Office and Outlook.
• Strong communication and interpersonal skills with the ability to work across levels.
• Resourcefulness, sound judgment and excellent problem-solving skills.
• Ability to anticipate issues for senior management and be proactive.
• Ability to multi-task, prioritize and manage own workflow.
• Detail-oriented approach and willingness to handle confidential materials.

Responsibilities

• Assist and support the functions of the logistics team.
• Receive and make customer service calls.
• Prepare documentation for shipments.
• Prepare and make reports for accounting, operations and administration.
• Match purchase orders with vendor invoices and prices.
• Verify receipt of materials/services and confirm receipt.
• Coordinate with vendors regarding invoicing, payments, and discrepancies.
• Respond to vendor inquiries professionally and promptly.
• Collect, track, and analyze data using Excel and other programs.
• Conduct online research and review documents.
• Prepare confidential letters, memorandums, and written proposals.
• Purchase and maintain inventory of corporate promotional items.
• Order printed materials and office supplies.
• Participate in other administrative duties and special projects.

Skills

Strong organizational

Time management

MS Office proficiency

Excellent communication

Interpersonal skills

Resourcefulness

Attention to detail

Proactive problem solving

Multitasking

Tools

MS Word

MS Excel

Outlook

Job description

Who We Are

Emterra Group is a dynamic,growth-oriented, and safety-focused group of companies. Our organization havebeen deemed to be an “essential service” by providing collection and processingfor recycling, organics, and waste that keep our communities clean andsafe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play acrucial role in waste diversion and the circular economy. Emterra is proud tobe recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support ourlogistics and operations teams. Responsibilities include preparing shipmentdocumentation, managing purchase orders and vendor invoices, coordinatingemployee reimbursements, tracking and analyzing data, handling correspondence,and assisting with reports and special projects.

Key Responsibilities

• Assist and support the functions of logistics team
• Receive and make customer service calls
• Prepare documentation for shipments
• Prepare and make reports for accounting, operations andadministration
• Match purchase orders confirming prices and quantity tovendors invoices
• Verify receipt of material/services and confirmation offerte of receipt of material/services
• Confirm accuracy of employee reimbursement expenses beforeprocessing
• Coordinate with vendors regarding invoicing, paymentinquiries and discrepancies
• Respond to vendor inquiries in a timely and professionalmanner
• Collect, track, and analyze data information/data usingExcel and other programs
• Conduct online research
• Review documents
• Apply appropriate discretion and due diligence to ensureaccuracy when preparing and promptly completing all required documentation(i.e. reports, presentations, correspondence/communications, tables, charts,files, etc. video conferencing etc.)
• Proficient ability to compose confidential letters,memorandums, correspondence and written proposals
• Purchasing and maintaining inventory of corporatepromotional products (pens, toques etc.)
• Ordering of printed materials (business cards, forms,stationary, decals etc.)
• Take part in other administrative duties and specialprojects as required

Skills & Qualifications

• Strong organizational and time management skills to functionin a deadline driven environment
• Proficiency in using MS Office (Word, Excel) & Outlook
• Strong communication and interpersonal skills, and theability to work well with employees at various levels of the organization
• Resourcefulness, sound judgment and excellentproblem-solvingskills
• Ability to foresee and plan for upcoming issues on behalf ofthe senior management team by being proactive
• Ability to multi-task, prioritize and manage own workflow
• A \"roll up the sleeves\" attitude and highly detail-orientedwork style
• Superior communication, writing, editing and research skills
• Flexibility to adjust to changing work priorities of thesenior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

• Opportunity to be part of one of Canada’sGreenest Employers!
• Competitive wages!
• Comprehensive healthbenefits (health, dental, and more depending on what you choose)!
• Employee AssistanceProgram, paid for by the company!
• Be part of anentrepreneurial organization that wants to continue to learn and grow!
• Ability to have an impactand make a change!

Emterra Group is committed to maintaining an equitable,fair, and diverse environment. Any applicants who have a disability or requirereasonable accommodation may speak directly with our Human ResourcesDepartment. Reasonable accommodations will be assessed on a case-by-case basis.All qualified applicants will receive consideration for employment withoutregard to race, colour, religion, sex, sexual orientation, gender identity,age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.