Administrative Assistant Contract 3 months

Emterra Group; Surrey; On-site; CAD 42,000 - 66,000; Full time

Job summary

Emterra Group is seeking an Administrative Data Coordinator to support waste management operations in Metro Vancouver. The role focuses on organizing, verifying, and reporting data collected across approx. 2,300 properties to improve service efficiency and processes.

The successful candidate will assist with data entry, document management, and report preparation within a collaborative environment led by our Human Resources Department.

Qualifications

• Previous experience in an administrative or clerical role is an asset.
• Strong organizational skills and attention to detail.
• Basic computer skills and proficiency in Microsoft Office, particularly Excel.
• Comfortable working with electronic documents, spreadsheets, and filing systems.
• Good data entry skills with a focus on accuracy.
• Ability to manage repetitive tasks and meet deadlines.
• Strong communication skills and ability to work independently.

Responsibilities

• Sort, organize, and categorize documents and paperwork.
• Review documents to ensure information is complete and properly organized.
• Scan, upload, rename, and save documents in designated electronic folders.
• Maintain organized digital and physical filing systems.
• Enter and update information in spreadsheets, databases, and internal systems.
• Identify missing or incomplete documentation and follow up as required.
• Assist with general data entry and administrative tasks.
• Support the preparation of reports, summaries, and other documentation.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Data entry

Communication skills

Independent work

Tools

Microsoft Excel

Microsoft Office

Job description

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organizations have been deemed essential services by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and detail-oriented team member to support our growing operations and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada's Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC), and the Canadian Women Business Enterprise National Council (WBE).

We are currently seeking an Administrative Data Coordinator to support our waste management operations in Metro Vancouver. This role will be responsible for collating, verifying, and reporting data collected by our Field Data Collection Assistants across approximately 2,300 properties. Your work will directly contribute to improving service efficiency and optimizing waste management processes.

Job Description

The Administrative Assistant will provide general administrative support, with a primary focus on organizing, sorting, reviewing, and maintaining documents and records.

Key responsibilities include:

• Sort, organize, and categorize documents and paperwork.
• Review documents to ensure information is complete and properly organized.
• Scan, upload, rename, and save documents in designated electronic folders.
• Maintain organized digital and physical filing systems.
• Enter and update information in spreadsheets, databases, and internal systems.
• Identify missing or incomplete documentation and follow up as required.
• Assist with general data entry and administrative tasks.
• Support the preparation of reports, summaries, and other documentation.
• Perform other administrative duties as assigned.

Skills & Qualifications

• Previous experience in an administrative or clerical role is an asset.
• Strong organizational skills and attention to detail.
• Basic computer skills and proficiency in Microsoft Office, particularly Excel.
• Comfortable working with electronic documents, spreadsheets, and filing systems.
• Good data entry skills with a focus on accuracy.
• Ability to manage repetitive tasks and meet deadlines.
• Strong communication skills and ability to work independently.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status