Administrative Assistant

Parsons; Oakville; On-site; CAD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company that thrives on innovation and collaboration! As an administrative assistant, you will play a vital role in supporting field offices across Southern Ontario. Your responsibilities will include managing office supplies, preparing purchase orders, and ensuring compliance with safety initiatives. This role offers a unique opportunity to contribute to critical infrastructure projects that enhance community wellbeing. With a strong emphasis on employee wellbeing, the company provides exceptional benefits and growth opportunities. If you're looking for a dynamic workplace where you can truly make a difference, this is the perfect opportunity for you!

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Gym Membership Discounts

Paid Time Off

Sick Leave

Defined Contribution Pension Plan

Tax-Free Savings Account

Registered Retirement Savings Plan

Employer Paid Provincial Care Premiums

Qualifications

• A College Diploma in office administration or equivalent experience.
• Excellent communication skills and positive team player attitude.

Responsibilities

• Manage day-to-day needs of field offices and assist in administrative functions.
• Support safety initiatives and maintain training records of field staff.

Skills

Office Administration

Communication Skills

Microsoft Office 365

Attention to Detail

Team Player

Education

College Diploma in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

OneDrive

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Parsons is actively seeking technical and administrative candidates to support growth in our Construction Administration Team in the Greater Toronto Region.

Who We Are

Parsons is one of the world's leading firms in planning, engineering, and construction of transportation infrastructure, including rail, roadways, airport, bridge and tunnel projects. Working with us means being with a global team that has worked on award-winning programs and embraces new technologies to keep us at the forefront of the transportation market, Parsons constantly distinguishes itself for the excellence of its achievements.

Ideally, you have

• A College Diploma in office administration or a combination of education and industry experience
• Excellent oral and written communication skills
• Positive team player attitude and ability to work with tight deadlines
• Proficiency in working Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) as well as SharePoint and OneDrive
• High level of autonomy with great attention to detail and ability to take initiative and handle sensitive information
• Valid drivers license and the ability to travel to various project/field offices in Southern Ontario

With Parsons, you will

In your role as an administrative assistant, you will manage the day to day needs of field offices across Southern Ontario. Your role will be to assist in all administrative functions and duties related to projects:

• Manage day to day needs of field offices across Southern Ontario, including oversight of leases, coordinating monthly charges, ordering office supplies, and conducting safety inspections.
• Prepare purchase orders for subconsultants.
• Take a key role in supporting safety initiatives and compliance such as conducting office inspections and maintaining/tracking training records of field staff.
• Support monthly invoice reporting and preparation.
• Keeping accurate and updated files relating to field staff and field office contact information.
• Business development support, including preparation of proposals and resumes.
• Manage field equipment such as levels and testers, and ensuring calibration records are up to date.
• Sample delivery of asphalt and granular samples to laboratories.
• General administrative support to field staff.
• Performs other responsibilities associated with this position as may be appropriate.

Minimum Clearance Required to Start:

Not Applicable/None This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next! We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle! Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .