administrative assistant

Employment and Social Development Canada; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a full-time administrative professional in Oakville. The role involves coordinating team information, managing office tasks, and supporting employee inquiries, all within a dynamic environment. Candidates should possess a relevant certificate and familiarity with Microsoft Office tools. The position offers an attractive hourly wage and the possibility of a permanent contract.

Benefits

Free parking available

Paid time off (volunteering or personal days)

Qualifications

• Experience in coordinating information and handling office procedures.
• Knowledge of MS Office tools is necessary.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Coordinate the flow of information within the team.
• Answer employee questions and complaints.
• Maintain manual and computerized information filing systems.

Skills

Multitasking

Organized

Team player

Time management

Reliability

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Job description

Posted onJune 18, 2025 by a licensed third-party for Employer details Rapid Express

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Job details

• Location 323 Church Street Oakville , ON L6J 1P2
• Salary 34.10 to 35.00 hourly (To be negotiated) / 30 to 35 hours per week
• Terms of employment Permanent employment Full time
• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

Experience an asset

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Willing to relocate

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word

Area of specialization

Additional information

Security and safety

• Vulnerable sector check

Transportation/travel information

• Willing to travel regularly

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized
• Team player
• Reliability
• Time management
• Accountability
• Quick learner

Other benefits

• Free parking available
• Paid time off (volunteering or personal days)

Who can apply for this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada
• other candidates, with or without a valid Canadian work permit

Advertised until

2025-07-18

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

Rapid Express

• Transportation and warehousing
• 5job postings advertised
• Medium-sized business(between 5 and 100 employees)