Administrative Assistant

PYA; Vaughan; On-site; CAD 50,000 - 66,000; Full time

Job summary

PYA, a privately-owned firm with national recognition, is seeking an Executive Administrative Assistant in Vaughan. The role involves supporting executives through tasks such as calendar management, client communication, and administrative services. A strong candidate will be detail-oriented and experienced in office tools like Microsoft Office and Salesforce, thriving in a fast-paced environment.

Qualifications

• 5+ years of administrative experience preferred.
• Strong document editing and communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Manage executive calendars and coordinate client meetings.
• Edit and create client deliverables and reports.
• Assist with office duties and provide backup.

Skills

Detail-oriented

Strong communication

Initiative and judgment

Polished professionalism

Tools

Microsoft Office

Salesforce

Job description

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PYA is seeking an Executive Administrative Assistant to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. The successful candidate will be a self-starter and strong communicator with responsibilities for general administrative and support services to PYA executives.

RESPONSIBILITIES :

• Support executives including calendar management, scheduling and coordination of client meetings in person, via telephone and video, and travel logistics
• Maintain confidentiality and work diligently to keep executives on track
• Edit and create various client deliverables, including reports, project lists, and proposal letters, performing research as appropriate
• Communicate with clients to request additional information or documentation
• Enter time, expenses, and other reporting using Salesforce
• Assists with general office duties and back-up to other Administrative Assistants as needed

REQUIREMENTS :

• 5+ years of administrative experience at a fast-paced professional services firm preferred
• Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks
• Strong experience utilizing Microsoft Office, and proficiency in composing and editing documents and communications
• Polished professionalism including a positive attitude combined with excellent oral / written communication skills
• Ability to exercise tact, courtesy, and discretion in contacts at all levels – both within and outside the Firm
POSITION TYPE :

Join to apply for the Administrative Assistant role at PYA

1 week ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at PYA

Get AI-powered advice on this job and more exclusive features.

PYA is seeking an Executive Administrative Assistant to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. The successful candidate will be a self-starter and strong communicator with responsibilities for general administrative and support services to PYA executives.

RESPONSIBILITIES :

• Support executives including calendar management, scheduling and coordination of client meetings in person, via telephone and video, and travel logistics
• Maintain confidentiality and work diligently to keep executives on track
• Edit and create various client deliverables, including reports, project lists, and proposal letters, performing research as appropriate
• Communicate with clients to request additional information or documentation
• Enter time, expenses, and other reporting using Salesforce
• Assists with general office duties and back-up to other Administrative Assistants as needed

REQUIREMENTS :

5+ years of administrative experience at a fast-paced professional services firm preferred

Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks

Strong experience utilizing Microsoft Office, and proficiency in composing and editing documents and communications

Polished professionalism including a positive attitude combined with excellent oral / written communication skills

Ability to exercise tact, courtesy, and discretion in contacts at all levels – both within and outside the Firm

POSITION TYPE :

Full-time

Office hours are Monday - Friday from 8 : 30 a.m. to 5 : 30 p.m.

Overtime required

ABOUT PYA :

Serving clients in all 50 states from offices in seven cities, PYA is ranked by INSIDE Public Accounting as one of the nation’s Top 100 largest CPA firms, with the third-highest percentage of female ownership within that group. Forbes has recognized PYA one of America’s Best Tax and Accounting Firms for the last two years. Accounting Today has highlighted PYA as “One of the most successful firms in the country.” Modern Healthcare ranks PYA among the nation’s Top 20 healthcare consulting firms, and PYA is one of the Top 15 auditors of the nation’s largest health systems.

This success is the result of four decades of steadfast adherence to a culture of responsiveness, integrity and relationships—both with clients and colleagues—" The PYA Way .”

Learn more at pyapc.com .

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Business Consulting and Services

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Administrative Assistant • Vaughan, York Region, Canada