Administrative Assistant

Canadian Base Operators Inc; Moose Jaw; On-site; CAD 45,000 - 65,000; Full time

Job summary

Canadian Base Operators is seeking an administrative professional to join its Moose Jaw team. The position involves supporting operations at 15 Wing, with a focus on accounting functions, order management, and maintaining strong client relationships. Ideal candidates will demonstrate problem-solving skills, attention to detail, and effective communication in a fast-paced environment.

Qualifications

• Experience in the trade/construction industry is an asset.
• Ability to prioritize multiple projects in a deadline-driven environment.

Responsibilities

• Responsible for various accounting functions including A/P, time entry, and purchase orders.
• Creating and tracking work orders and maintaining accurate inventory.

Skills

Problem solving

Attention to detail

Effective communication

Leadership

Education

3-5 years experience in an administrative role

Job description

ABOUT THIS CAREER OPPORTUNITY

Canadian Base Operators’ Moose Jaw team is recruiting! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

15 Wing, headquartered in Moose Jaw, is the Centre of RCAF aircrew training and is comprised of 2 Canadian Forces Flying Training School (CFFTS) and 431 Air Demonstration Squadron (CF Snowbirds) both located in Moose Jaw, SK. The Wing is the principal site of the NATO Flying Training in Canada (NFTC). 15 Wing is responsible for two different aircraft platforms that include: CT-156 Harvard II, CT-114 Tutor and any visiting aircraft.

Job Summary

Reporting to the Site Manager, this enriching position will require you to provide support to 15 Wing Moose Jaw for various administrative matters relating to the 15 Wing contract and CBO operations.

Essential Job Functions

- Responsible for various accounting functions including A/P, time entry and purchase orders.

- Tracking PST.

- Creating and tracking work orders.

- Ordering office and safety supplies.

- Process and track sub-contractor security forms.

- Processing sub-contractor annual renewal agreements.

- Prepare quote sheets for submittal.

- Prepare employee expenses for processing.

- Tracking assets.

- Quality Assurance.

- Back up to Finance Administrator as required.

- Ability to comprehend contract and union agreements.

- Develop and maintain strong and positive working relationships with both internal and external clients.

- Additional administrative duties as assigned.

- Orders consumables and material for preventive, periodic and corrective maintenance and maintains accurate inventory.

COMPETENCY REQUIREMENTS

- Holds self and others accountable

- Problem solving and innovation

- Teamwork and collaboration

- Values and respects others

EDUCATION REQUIREMENTS

- 3-5 years experience in an administrative role with experience in the trade/construction industry as an asset.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

- Demonstrate leadership.

- Proven attention to detail and accuracy.

- Communicate clearly and professionally.

- Analyze problems, identify and implement solutions.

- Prioritize multiple projects in a deadline driven environment.