Administrative Assistant

Desjardins Group; Montreal (administrative region); On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

4 weeks vacation

Defined benefit pension

Group insurance

Telework equipment

Wellness reimbursement

Job summary

Desjardins Group in Montreal is seeking an administrative assistant to provide comprehensive clerical and secretarial support to a vice-president and the unit. You will coordinate agendas, prepare documents, and manage communications with a variety of stakeholders.

This role requires a trade school diploma, at least four years of relevant experience, and a strong command of written French. You will handle budgeting tasks, meetings, and analysis to support decision-making.

Qualifications

• Trade school diploma in a related field.
• A minimum of four years of relevant experience.
• Knowledge of French is required.
• Proficiency in written French.

Responsibilities

• Carry out secretarial tasks (draft, revise, update and format documents for various departments, etc).
• Carry out internal administrative tasks (sales tracking, dashboards, expense reports, inventory management, performance reviews, etc).
• Help your superior manage their agenda, mail, emails and phone calls
• Coordinate the preparation of deliverables for decision‑making bodies
• Plan and attend management committee and other meetings.
• Draft reports and minutes and follow up as needed
• Handle the unit's budget process.
• Carry out budget preparation activities and identify and explain variances.

Education

Trade school diploma in a related field

Job description

Job Responsibilities

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a vice-president. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your unit’s management activities. Your work involves complex relationships and business priorities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential.

What you will be required to:

• Carry out secretarial tasks (draft, revise, update and format documents for various departments, etc.)
• Carry out internal administrative tasks (sales tracking, dashboards, expense reports, inventory management, performance reviews, etc.)
• Help your superior manage their agenda, mail, emails and phone calls
• Coordinate the preparation of deliverables for decision‑making bodies
• Plan and attend management committee and other meetings.
• Draft reports and minutes and follow up as needed
• Handle the unit's budget process.
• Carry out budget preparation activities and identify and explain variances.

What we offer

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment
• Benefits apply based on eligibility criteria.

What we bring to the table

• Trade school diploma in a related field
• A minimum of four years of relevant experience
• Please note that other combinations of qualifications and relevant experience may be considered
• Knowledge of French is required
• Proficiency in written French
• Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability Equity, Diversity, Inclusion and Accessibility

Equity, Diversity, Inclusion and Accessibility At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve. If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Trade Union (If applicable)

Job Family Administration (FG)

Desjardins Group is the largest cooperative financial group in North America. We're the choice for over 52,000 employees and we're named one of Canada's top employers by Mediacorp and Forbes. We offer a full range of financial products and services and share our expertise in personal services, business services, wealth management, life and health insurance, and property and casualty insurance. Pursuing a career at Desjardins means being part of an organization that puts people first.