Administrative Assistant

SGS Consulting; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading consulting firm is seeking a Business Support Senior Assistant to provide comprehensive administrative support in a dynamic environment. The role involves managing schedules, travel arrangements, and client communications while fostering collaboration among teams. Ideal candidates are organized, detail-oriented, and possess strong technical skills in MS Office. This position offers the opportunity for conversion to a full-time role based on performance.

Qualifications

• 5+ years’ experience providing administrative support.
• Advanced technical skills in MS Office (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written English communication skills.

Responsibilities

• Provide exceptional administrative and client service support.
• Coordinate complex scheduling and travel arrangements.
• Support the collaborative team environment through effective communication.

Skills

Communication

Organization

Detail-oriented

Adaptability

Teamwork

Education

Bachelor's Degree

Tools

MS Office

Oracle

Job description

Job Title : Business Support Senior Assistant

Duration : 03 Months + (Possible Extension or Conversion)

Schedule : Business Hours

Opportunity to convert to FTE based on performance and business need.

Job Description :

• We’re looking for a Business Support Senior Assistant to provide administrative support to our colleagues in our Insurance Consulting and Technology Practice.
• The successful candidate is technically savvy, adaptable and has the ability to build strong relationships and collaborate effectively with cross-functional teams, while simultaneously developing a strong understanding of the corporate line of business.

Day to Day :

• The Business Support Senior Assistant will work alongside their colleagues to proactively provide exceptional administrative and client service support, inclusive of calendaring and meeting support, expense processing, travel management, and the execution of various client life cycle deliverables.

The Business Support Assistant will :

• Communicate with various colleagues daily.
• Support consultants and teams with the development of reports, marketing materials and contracting documents, within agreed upon timelines.
• Coordinate complex scheduling and travel arrangements, expense reporting in Oracle.
• Provide project setup and maintenance support (including project set-up and contract administration, file maintenance, etc.)
• Support colleagues with all forms of internal and external client communications as requested (phone, e-mail, meeting set-up, etc.)
• Perform filing, billing, and other support activities.
• Support the collaborative team environment by partnering with other administrative staff through workflow, partnership, and teamwork to support all team needs.
• Increasing efficiency by identifying ways to improve processes
• Special projects as required.

Let’s talk about you :

• You are excited by the opportunity to join a world class organization, partnering with colleagues at the top of their field.
• Aspire to join a community and network of supportive administrative professionals.
• Team player who is adaptable, anticipatory, and open to change
• Committed to learning and providing exceptional client service.
• Comfortable multi-tasking and working independently, as well as part of a team.
• Experienced in producing consistently high-quality results under tight deadlines.
• Would describe yourself as : organized, detail-oriented, resourceful, and proactive.
• Possess a strong sense of professionalism and maturity.

The Requirements :

• 5+ years’ experience providing administrative support.
• Experience with calendaring, expense, travel, and client life cycle support
• Must have advanced technical skills in MS Office (Outlook, Word, PowerPoint, Excel)
• Excellent verbal and written communication English skills – Bilingual is an asset (FR)
• Comfortable with a predominately remote working environment
• Education : Bachelor's Degree preferred but not required.

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