Administrative Assistant

Sobeys; Montreal; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant in Montreal, where you will play a vital role in supporting senior management and enhancing office operations. This temporary position offers a unique opportunity to work collaboratively with a dynamic team, ensuring efficient communication and project coordination. With a strong emphasis on detail and organization, you will help foster a culture of continuous improvement while contributing to a positive workplace environment. If you are passionate about administration and thrive in a hybrid work model, this role is perfect for you.

Qualifications

• 5+ years experience in Administration Support.
• Bilingual in French and English for national collaboration.
• Proven time management and organization skills.

Responsibilities

• Provide administrative support to senior management.
• Coordinate project-based work and manage schedules.
• Prepare and edit communications and reports.

Skills

Administrative Support

Microsoft Office Suite

Bilingual (French and English)

Time Management

Interpersonal Skills

Attention to Detail

Education

University degree or college diploma

Relevant work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Requisition ID: 189166
Career Group: Corporate Office Careers
Job Category: Administration
Travel Requirements: 0 - 10%
Job Type: Full-Time

Country: Canada (CA)
Province: Québec
City: Montréal-Nord

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.

Our family of 128,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families, communities, and our employees. We are a family nurturing families.

A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1,600 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores or another of our great banners but we are all one extended family.

Ready to Make an impact?

Sobeys is full of exciting opportunities and we are always looking for bright new talent to join our team! We currently have an opportunity for an Administrative Assistant to join our Montreal office.

Please note that it's a temporary contract.

Here’s where you’ll be focusing:

• Administrative and business content support to senior management team members
• Working collaboratively with functional team, other management team members and their support staff to obtain and traffic information and documentation
• Support on-boarding employees
• Administrate procurement of goods and services
• Timekeeping tracking
• Support improvements and maintaining office ‘user experience’ guidelines
• Foster a culture of continuous improvement, where colleagues in your department are encouraged and recognized for generating and implementing innovative ideas
• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases
• File and retrieve documents and reference materials
• Conduct research, collect and analyze data to prepare reports and documents
• Manage and maintain schedules, appointments and travel arrangements for VP’s Arrange and co-ordinate meetings and events
• Monitor, screen, respond to and distribute incoming communications for VP’s.
• Liaise with internal staff at all levels
• Interact with external partners
• Coordinate project-based work
• Review operating practices and recommend improvements where necessary

What you have to offer:

• 5+ years experience in Administration Support
• University degree or college diploma or relevant work experience
• Strong computer skills; Proficient use of the Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Bilingual in French and English (the candidate will be expected to work collaboratively with peers in other provinces to develop procedures and processes to be implemented nationally. She will also have to interact regularly with her peers in other provinces, as well as provide support to Sobeys employees across Canada)
• Demonstrated experience working in project teams
• Proven time management, organization, prioritization, and multi tasking skills
• Exceptional interpersonal and communication skills
• Attention to detail, accuracy and timeliness
• Ability to work independently and to adjust to a variety of tasks on a daily basis
• Aptitude for learning tools and new concepts quickly
• Administration/merchandising experience in the grocery retail sector preferred

  #LI-MM1

  #LI-Hybrid
  

At Sobeys we require our teammates to have the ability to adhere to a hybrid work model that requires your presence at one of our office locations at least three days per week. This requirement is integral to our commitment to team collaboration and the overall success of our office culture.

We offer a competitive compensation package, which varies by role. Some websites share our job opportunities and may provide salary estimates without our knowledge. These estimates are based on similar jobs and postings for general comparison, but these numbers are not provided by our organization nor monitored for accuracy.

We will consider factors such as your working location, work experience and skills as well as internal equity, and market conditions to ensure the selected candidate is paid fairly and competitively. We look forward to discussing the specific compensation details relevant to this role with candidates who are selected to move forward in the recruitment process.

We are committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.


About the company

Sobeys Inc. is the second largest food retailer in Canada, with over 1,500 stores operating across Canada under a variety of banners.