Administrative Assistant

Canderel Group; Montreal; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading real estate company in Montreal is seeking an Administrative Assistant to provide support across various administrative tasks and project management. The ideal candidate has exceptional attention to detail, strong organizational skills, and a minimum of 2 years in a similar role. Proficiency in Microsoft Office, especially Excel, is essential. The role involves coordinating meetings, managing schedules, and executing administrative projects.

Qualifications

• Minimum 2+ years in an administrative or project coordination role.
• Strong ability to manage multiple projects and events efficiently.
• Proactive with a high degree of attention to detail.

Responsibilities

• Plan and execute administrative projects with deadlines.
• Coordinate meetings and events, handling logistics.
• Prepare agendas and take minutes for meetings.

Skills

Project coordination skills

Attention to detail

Strong Microsoft Excel skills

Verbal communication

Written communication

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Join to apply for the Administrative Assistant role at Canderel Group

Canderel is a leading real estate company dedicated to creating vibrant, sustainable, and inclusive communities across Canada. With a strong emphasis on innovation and long‑term value, we take pride in delivering high‑quality properties that enhance the lives of residents and tenants.

Our success is built on expertise, collaboration, and a commitment to excellence, ensuring that each project contributes meaningfully to the communities we serve. At Canderel, being “truly invested” means a deep commitment to our people, projects, partners, and the future of real estate.

Summary

Our Family Office is seeking a highly organized and proactive Administrative Assistant to provide seamless support across administrative tasks, project management, and event coordination. This role requires strong project coordination skills, the ability to work independently, and a keen eye for problem‑solving. The ideal candidate thrives in a dynamic, fast‑paced environment, has exceptional attention to detail, and possesses strong Microsoft Office skills, particularly in Excel.

Responsibilities

• Project Coordination: Plan, track, and execute administrative projects, ensuring deadlines are met and objectives are achieved.
• Event Planning & Execution: Coordinate meetings, corporate & philanthropic events, and team gatherings, handling logistics, vendor communication, and on‑site execution.
• Meeting Management: Prepare agendas, take detailed minutes, and ensure follow‑up actions are completed.
• Proactively manage schedules, prioritize tasks, and oversee inboxes with efficiency.
• Handle logistics, including conference registrations, flights, and accommodations.
• Perform accurate data entry, maintain and organize documentation, update reports, and prepare presentations.
• Build and maintain strong working relationships with executives and team members.
• Handle sensitive information with professionalism and integrity.
• Manage occasional personal requests, deliveries, and other duties that contribute to overall efficiency. Stay adaptable and flexible to the changing needs of the team.

Qualifications & Competencies

• Minimum 2+ years in an administrative, project coordination, or executive assistant role. Experience in Finance or Project Management is an asset.
• Strong ability to plan, execute, and manage multiple projects and events efficiently.
• High degree of attention to detail and a high degree of accuracy.
• Ability to work autonomously, take initiative, and proactively resolve issues.
• Strong aptitude for learning and leveraging new technologies quickly.
• Highly tech‑savvy, with a demonstrated ability to use digital tools to streamline tasks.
• Strong expertise in Excel (formulas, reporting), Word, Outlook, and PowerPoint.
• Exceptional ability to prioritize tasks, manage deadlines, and maintain accuracy under pressure.
• Strong written and verbal communication skills with a professional and adaptable approach.
• Ability to handle changing priorities and sensitive information with discretion.
• A continuous improvement mindset with eagerness to enhance skills and efficiency.
• Police record clearance required.

This position is best suited for a motivated professional with a passion for efficiency, organization, and project execution. We value individuals who take ownership of their work, consistently strive for excellence, and are eager to grow with our team. If you have a strong ability to prioritize, stay organized, and drive projects forward, we encourage you to apply.

Canderel is an equal opportunity employer. We value diversity and inclusion, believing it fosters innovation and strengthens our company. We are committed to creating a safe, respectful environment. As part of our unwavering commitment to diversity and inclusion, Canderel is actively seeking applications from all backgrounds including individuals within the BIPOC (Black, Indigenous, and People of Color) and LGBTQ+ communities.