Administrative Assistant

Armor People Link; Mississauga; On-site; CAD 22,730 - 32,373; Full time

Job summary

Armor People Link is seeking a Transportation Data Entry Clerk in Mississauga, Canada. In this role, you will accurately enter and maintain transportation data in company systems to support logistics operations. Responsibilities include inputting shipment details, managing transportation documents, and communicating with internal departments. Candidates should have a high school diploma, 1-2 years of data entry experience, and proficiency in Microsoft Excel. The position requires onsite presence five days a week.

Qualifications

• 1-2 years of experience in data entry or accounting, preferably in a transportation or logistics environment.
• Excellent typing speed and accuracy.
• Ability to work independently and manage multiple priorities under tight deadlines.

Responsibilities

• Accurately input shipment details, carrier assignments, weights, and dimensions into the TMS.
• Maintain current records of freight costs and billing information.
• Monitor and update shipment status and tracing information in real time.

Skills

Data entry experience

Attention to detail

Proficiency in Microsoft Excel

Organizational skills

Education

High school diploma or equivalent

Post-secondary education in logistics or business administration

Tools

Transportation Management System (TMS)

Warehouse Management System (WMS)

Job description

About Armor People Link

At Armor People Link, we are not just providing opportunities but creating a safe and supportive working environment for all associates. We promote diversity and integrity in our work culture and offer recognition and appreciation programs to support career growth.

Scope of Position

Transportation Data Entry Clerk responsible for accurately entering, updating, and maintaining transportation-related data in company systems to support logistics operations. The role plays a critical part in ensuring timely and accurate documentation for shipments, compliance, billing, and reporting.

Major Duties and Responsibilities

• Accurately input shipment details, carrier assignments, weights, and dimensions into the Transportation Management System (TMS).
• Maintain current records of freight costs, accessorial charges, and billing information.
• Upload and manage transportation documents such as Bills of Lading (BOLs), Proof of Delivery (POD), and invoices.
• Maintain the TMS by uploading accurate and updated rates and accessorial charges.
• Monitor and update shipment status and tracing information in real time.
• Communicate with internal departments and external carriers to verify and resolve data discrepancies.
• Assist in generating transportation reports and support audits and billing processes as needed.
• Audit and process carrier invoices for payment.
• Provide support to other team members and assist with miscellaneous projects, filing, and billing tasks.
• Ensure all required and mandatory training is completed on time.
• Demonstrate flexibility, especially during month‑end or billing periods, which may require extended hours to meet deadlines.

Shift and Pay

Shifts: Monday to Friday (9:00 AM-5:30 PM) with flexibility for longer hours and weekends. Pay Rate: $20 per hour + 4% vacation pay.

Eligibility

Open only to Canadian Citizens and Permanent Residents. The role requires onsite presence five days a week and may require traveling between locations.

Qualifications & Preferred Skills

• High school diploma or equivalent; post‑secondary education in logistics or business administration is an asset.
• 1-2 years of experience in data entry or accounting, preferably in a transportation or logistics environment.
• Proficiency in Microsoft Office, especially Excel; experience with TMS or WMS systems is preferred.
• Excellent typing speed and accuracy.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities under tight deadlines.
• Familiarity with transportation documentation and freight terminology.
• Police clearance check is required.

Accommodations

Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.