Administrative Assistant

HR Associates; Mississauga; On-site; CAD 42,000 - 56,000; Full time

Job summary

HR Associates is seeking an experienced administrative professional to support insurance administration, contract coordination and general admin activities onsite in Ontario. The role is busy, requires handling multiple priorities, and working independently with minimal training.

The position is 100% onsite, with a start date as soon as possible and a potential 3-month extension. Strong MS Office skills, especially Excel and Teams, are essential to succeed.

Qualifications

• 3–5 years of administrative or coordination experience.
• Experience in the insurance industry, ideally supporting property & casualty/commercial insurance.
• Experience with Certificates of Insurance is strongly preferred.
• Experience supporting insurance renewals, brokers, contracts or related documentation.
• Strong Microsoft Office skills, particularly Excel, and Microsoft Teams.
• Excellent organization, filing and document-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfortable working independently in a fast-paced environment.
• Experience with RIBO, CAIB, CIP, and/or insurance CRM system would be an asset.

Responsibilities

• Support insurance administration, including Certificates of Insurance, renewals and related documentation.
• Coordinate with insurance brokers and internal stakeholders to obtain and maintain required insurance information.
• Maintain accurate electronic insurance records and documentation.
• Support the annual insurance renewal process.
• Provide contract administration support across a large portfolio of agreements, including coordinating signatures, renewals and contract changes.
• Track documentation and ensure contracts and agreements are properly completed and filed.
• Provide general administrative support to the team as required.

Skills

Administrative support

Coordination

Microsoft Excel

Microsoft Teams

Document management

Attention to detail

Independent work

Fast-paced environment

Insurance knowledge

Tools

Insurance CRM system

Microsoft Office suite

Job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Administrative Assistant

Our client is seeking an experienced administrative professional to provide support with insurance administration, contract coordination and general administrative activities. This is a busy, detail-oriented role requiring someone who is comfortable managing multiple priorities and can work independently with minimal training.

Work Arrangement:

100% onsite

Term:

Start as soon as possible; 3 months potential for extension

What You’ll Do

• Support insurance administration, including Certificates of Insurance, renewals and related documentation.
• Coordinate with insurance brokers and internal stakeholders to obtain and maintain required insurance information.
• Maintain accurate electronic insurance records and documentation.
• Support the annual insurance renewal process.
• Provide contract administration support across a large portfolio of agreements, including coordinating signatures, renewals and contract changes.
• Track documentation and ensure contracts and agreements are properly completed and filed.
• Provide general administrative support to the team as required.

What We’re Looking For

• 3–5 years of administrative or coordination experience.
• Previous experience within the insurance industry, ideally supporting property & casualty/commercial insurance.
• Experience working with Certificates of Insurance is strongly preferred.
• Experience supporting insurance renewals, brokers, contracts or related documentation.
• Strong Microsoft Office skills, particularly Excel, as well as Microsoft Teams.
• Excellent organization, filing and document-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfortable working independently in a fast-paced environment.
• Experience with RIBO, CAIB, CIP, and/or insurance CRM system would be considered an asset.

If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x.235.