ADMINISTRATIVE ASSISTANT

Northern Health; Hazelton; On-site; CAD 49,000 - 65,000; Full time

Benefits offered by this job

Benefits for Indigenous Employees

Extended health and dental

Four weeks vacation after one year

Moving expense assistance

Job summary

Northern Health in British Columbia invites applications for an Administrative Assistant to provide confidential support to the Director/Executive Lead and programs across the HSDA/Region. You will triage sensitive information, coordinate information flow, and communicate with directors, managers and staff to promote professional, respectful relationships.

The role requires post-secondary admin/secretarial training plus 3 years of senior admin experience and strong Microsoft Office skills.

Qualifications

• Graduation from a recognized administrative assistant/secretarial post-secondary program plus three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.

Responsibilities

• Provide confidential administrative assistance and secretarial support to the Director/Executive Lead or designate and programs/services throughout the applicable Health Service Delivery Area (HSDA)/Region or Corporate Department of Northern Health (NH).
• Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services.
• Interact primarily with director/managers and their administrative support staff to professionally represent the Director’s/Executive Lead interests and share information.
• Work independently and communicate with internal and external stakeholders to promote positive and respectful relationships.

Skills

Multitasking

Communication

Confidential information

Microsoft Office

Typing 40 wpm

Time management

Interpersonal skills

Education

Admin/Secretarial post-secondary program

Job description

Position Summary

Are you an Administrative Assistant looking to highlight your knowledge, skills, and abilities in a new and dynamic environment? We currently have an opportunity for you to bring your excellent work ethic to Northern Health. In accordance with vision, mission, values and strategic priorities of Northern Health and reporting to the Director/Executive Lead or designate, the Administrative Assistant provides confidential administrative assistance and secretarial support to the Director/Executive Lead or designate and programs/services throughout the applicable Health Service Delivery Area (HSDA)/Region or Corporate Department of Northern Health (NH). Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Director/Executive lead or designate apprised of issues and activities. Interacts primarily with director/managers and their administrative support staff throughout the HSDA/Region and across NH to professionally represent the Director’s/Executive Lead interests, share information, clarify details and answer questions. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Northern Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

Qualfications

• Graduation from a recognized administrative assistant/secretarial post-secondary program plus three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to handle multiple, complex and competing priorities.
• Ability to communicate effectively both orally and in writing.
• Ability to handle confidential information.
• Intermediate to advanced skills using a variety of computerized software packages such Microsoft Office (e.g., Word, Excel, Access, Power Point, Outlook, MS Teams), related databases and ability to navigate the internet efficiently.
• Ability to keyboard at 40 w.p.m.
• Excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Ability to demonstrate effective interpersonal skills.

Where you will be working

Facility

Wrinch Memorial Hospital

Community

The Hazeltons

More about Northern Health

Northern Health (NH) boasts the most affordable communities in BC to live, work, and play. NH covers an area of nearly 600,000 square kilometres and offers health services in 26 communities, 55 First Nations communities, 11 Métis chartered communities, and Inuit families. We provide both hospital and community-based care to a population of approximately 300,000 people. With a team of over 12,000 staff and physicians, we are committed to offering high quality, care in collaboration with communities and partner organizations throughout Northern BC.

What Northern Health Has to Offer You!

• Benefits for Indigenous Employees: Ceremonial, Cultural, and Spiritual Leave, Access to NH Indigenous Community of Practice.
• Comprehensive benefits including extended health, dental, and a municipal pension plan for part-time and full-time employees. Casual employees have option of paying for benefits.
• Four weeks of vacation after one year of continuous service.
• Financial support for moving expenses for eligible positions.
• Employee referral program with attractive incentives.
• Employer-paid training and leadership development opportunities.
• Access to spectacular outdoor activities and enjoy the shortest commutes in BC.
• Loan Forgiveness Programs offered through Federal and Provincial Government for eligible professions.