Administrative Assistant

EXP; Hamilton; On-site; CAD 48,000 - 58,000; Full time

Job summary

EXP is seeking an Administrative Assistant in Hamilton, ON to support the Geotechnical team at the Stoney Creek office. You will edit and format technical documents, coordinate meetings, and handle reception duties in a fast-paced setting.

The role requires 1–2 years of office experience and a post-secondary degree or diploma, with strong written and verbal communication and proficiency in Microsoft Office.

Qualifications

• Post-Secondary degree or diploma or equivalent work experience in an administrative capacity.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office (Word, Excel, Filemaker).
• Detail-oriented, organized, able to meet deadlines and maintain confidentiality.
• Ability to work independently and in a team.

Responsibilities

• Edit and format reports, proposals, and other technical documents.
• Compose and distribute meeting notes, routine correspondence, and reports.
• Coordinate meetings of staff and perform other administrative duties.
• Maintain reception coverage and manage office supplies and facility upkeep.

Skills

Written Verbal Communication

Education

Post-Secondary degree or diploma

Tools

Microsoft Office

Filemaker

Job description

Hamilton, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Job Description

Administrative Assistant

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Administrative Assistant.

Your work environment at EXP

In this role, you will be a part of the Geotechnical team, based in Stoney Creek, ON office reporting to the Hamilton Branch Manager.

What a day at EXP has in store for you

• Edit and format reports, proposals, and other technical documents.
• Compose and distribute meeting notes, routine correspondence, and reports.
• Coordinate meetings of staff, as requested.
• Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, coordinating luncheons/meetings (including coordinating with client, coordinating with caterers, preparation of documents, etc.) mailings, information gathering, word processing, transcription and document binding, document scanning.
• Prepare client and proposal documents as requested, including resumes, specialized tabs for proposals, letters, etc.
• Position also includes full coverage of the reception desk and phone.
• Co-ordinate ordering office supplies and the facility upkeep and cleaning scheduling.

What Your Experience Looks Like

• Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
• 1-2 years of office administrative experience
• Must have excellent written and verbal communication skills
• Proficient with Microsoft Office (Word, Excel, Filemaker)
• Detail-oriented, organized multi tasker and can meet deadlines
• Maintains a high level of confidentiality
• Ability to thrive in a fast-paced and deadline oriented environment
• Professional, self-motivated and ready to take initiative
• Ability to work independently and in a team setting

This job posting is for an existing position vacancy within our organization.

The hourly range for this role is between $48k - $58k. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [e-mail].

About Us

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What Makes Us Different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com.