Administrative Assistant

University of Guelph; Guelph; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Director of Student Housing Operations. This pivotal role involves coordinating schedules, attending meetings as a recording secretary, and managing departmental inventory. The ideal candidate will excel in organizational skills and customer service, ensuring smooth operations within the Facilities & Desk Services team. Join a dynamic environment that values inclusion and offers a chance to contribute to a vibrant academic community. If you are detail-oriented and thrive in a busy setting, this opportunity is perfect for you.

Qualifications

• One year community college diploma in a related field.
• At least one to two years related experience in a support position.

Responsibilities

• Provide administrative support and coordination for the management team.
• Maintain inventory of departmental keys and order supplies.
• Act as a liaison with Physical Resources for work order fulfillment.

Skills

Excel

MS Word

PowerPoint

Publisher

Oral Communication

Written Communication

Organizational Skills

Problem Solving

Analytical Skills

Customer Service

Education

Community College Diploma

Job description

Location:

Guelph, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: Student Housing Services

Requisition ID: 1381

Department: Facilities and Desk Services

This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

Career Opportunities (sapsf.com)

General Purpose

The Administrative Assistant, Director of Student Housing Operations is a key member of the Facilities & Desk Services Team, providing administrative support and coordination on behalf of the management team comprised of the Director of Operations, the Facilities Manager, and the Desk Services Managers.

Duties And Responsibilities

Specifically, the Administrative Assistant provides administrative support to management and coordination of the schedules for the Facilities and Desk Services management team, including the scheduling of meetings and appointments. The Administrative Assistant attends all related meetings in the capacity of recording secretary providing minutes, following up on action items and the preparation of reports. The Administrative Assistant maintains inventory of departmental building and special keys and assigns as per departmental procedures. The incumbent orders equipment and supplies to support facilities and desk services functions. They direct general inquiries and provides information to staff and students. The Administrative Assistant initiates work orders and triages work orders entered by others. They act as a liaison with Physical Resources to ensure work order fulfillment has minimal impact on the operations of the residences.

Requirements

• One (1) year community college diploma in a related field along with at least one to two years related experience in a departmental/student services support position, or an equivalent combination of education and experience.
• Demonstrated proficiency in using Excel, MSWord, Power Point, Publisher.
• Demonstrated oral and written communication skills;
• Excellent organizational and multi-tasking skills;
• Demonstrated problem solving, analytical and decision making skills;
• Is customer service focused communicating with tact and diplomacy;
• Ability to work independently in a busy environment.
  
  

Employee Type: Regular

Position Number: 10013651

Classification: OSSTF/TARA, District 35 Salary: Band 4

OSSTF/TARA Wage Grid

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 05/02/2025

Close Date: 05/16/2025