Administrative Assistant

Government of New Brunswick Career Site; Fredericton; Presencial; CAD 74.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Comprehensive benefits package

Public Service Pension Plan

Career growth and training

Descripción de la vacante

Government of New Brunswick Career Site is seeking an Administrative Assistant to provide high-level administrative support to the Human Resources Client Services Unit within Finance and Treasury Board. The role focuses on organized, detail-oriented tasks, confidential records, and collaborative work with HR staff in Fredericton.

Responsibilities include scheduling HR events, preparing documents, maintaining records, and supporting recruitment processes.

Formación

• High school diploma or GED with a 1-year post-secondary diploma in office administration or 4 years of related experience.
• Solid knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Strong communication, organizational and attention to detail skills.
• Written and spoken English essential; indicate language capability on résumé.

Responsabilidades

• Schedule meetings, interviews and HR events.
• Prepare and format HR documents and presentations.
• Respond to emails; direct inquiries to HR staff.
• Maintain email distribution lists and confidential employee records.
• Order office supplies and manage HR inventory.
• Support Recruitment Coordinator and recruitment processes.
• Organize recognition events; book venues and invitations.
• Manage parking passes and security cards; ensure proper authorization.

Conocimientos

Communication skills

Organizational skills

Attention to detail

MS Office

Educación

High school diploma or GED

Post-secondary diploma in Office Administration

Herramientas

Microsoft Word

Excel

Outlook

PowerPoint

Descripción del empleo

Administrative Assistant

ASL03

Human Resources, Client Services

Finance and Treasury Board

Fredericton

Open Competition

Interested in making a difference in our province? We encourage you to Choose GNB!

Are you highly organized and detail oriented? Do you have strong communication skills and a creative approach? If you’re a highly motivated individual looking for a dynamic opportunity, consider joining our high performing team! We’re looking for someone like you to contribute to our success.

If you're looking for a role where you can make a difference and contribute to a team that values collaboration and growth, we want to hear from you! We like to have fun as well as celebrate successes and support each other in achieving both individual and team goals. Join us and be a part of an engaging and positive work environment!

The Human Resources Client Services Unit within Finance and Treasury Board is seeking a solutions-focused Administrative Assistant who is eager to build strong relationships and contribute to the success of our HR processes. This position is ideal for someone who is detail oriented, organized, and passionate about making a difference.

Who we are:

We are a diverse and dynamic team primarily responsible for Human Resources across eleven departments. Our team is made up of individuals who are passionate about building strong relationships, fostering trust, and delivering results. We are committed to a collaborative approach to our work and, most importantly, to ensuring each other's success.

Who you are:

You're experienced in providing administrative support and are a team player, working with attention to detail and possessing strong organizational, interpersonal, and communication skills. You're proactive, results-oriented, and self-motivated.

What you will do:

• Scheduling meetings, interviews, and HR-related events.
• Preparing and formatting HR-related documents, and presentations.
• Responding to emails, directing inquiries to appropriate HR staff.
• Maintaining email distribution lists
• Maintaining confidential employee records.
• Ordering office supplies and managing inventory for HR needs.
• Partner with Recruitment Coordinator to support the recruitment process.
• Organizing recognition and other events by booking venues, arranging logistics, and sending participant invitations.
• Managing parking passes and security cards:
  • Issuing and tracking parking passes for employees.
  • Coordinating the issuance, replacement, or deactivation of security access cards.
  • Maintaining records of parking pass/security card assignments and ensuring proper authorization processes are followed.
• Coordinating second language evaluations

What you’ll need

• High school diploma or GED supplemented by a one-year post-secondary diploma in the office administration field and a minimum of 3 years of related work experience
• OR High school diploma or GED and a minimum of 4 years of related work experience.
• This position requires strong communication, organizational and attention to detail skills, and the ability to work collaboratively with various teams and business partners.
• This role will also require a solid knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Written and spoken competence in English is required. Please state your language capability and ensure that the preferred language for assessment is identified on your résumé.

Work Environment

• Office location: Fredericton, Chancery Place
• Hours of work: Monday to Friday, 8:15-4:30 (In Office)
• No remote work

Applicants must clearly demonstrate the essential qualifications to be given further consideration.

Your résumé should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Salary:

ASL03-$1,625 to $1,971 bi-weekly

What can GNB offer you?

• The opportunity to have a truly profound positive impact.
• Comprehensive benefits package and the Public Service Shared Risk Pension Plan
• Opportunities for career growth, professional development, and training
• Free access toEmployee and Family Assistance Program (EFAP)and services
• One paid Volunteer Day per year to give back to your community.
• Paid Vacation Benefits

Providing a safe workplace for all.

Your health and safety are important to us. GNB has implemented preventative measures across the organization to ensure your health and safety.

Finance and Treasury Board

Human Resources Client Services

Phone: [phone]

We thank all those who apply however only those selected for further consideration will be contacted.

As per the Civil Service Act, veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.

We promote a scent-reduced environment.

We are an Equal Employment Opportunity Program contributing to the creation of a more balanced workforce that reflects the diversity of the province by removing barriers to employment and providing individualized supports to designated equity group members.

The New Brunswick Public Service: Improving the lives of New Brunswickers every day!