Administrative Assistant

Komatsu; Fort McMurray; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Competitive wages

Comprehensive benefits

Health & wellness spending account

Pension plan

Safety boot voucher

Paid vacation

Company-supplied tools

4/5 Glassdoor rating

Sustainable employment

State-of-the-art technology

Job summary

Komatsu Canada is seeking an Administrative Assistant for our Fort McMurray office to be the welcoming face for visitors and a key support partner for employees, vendors, and customers. The role covers office operations, facilities, fleet administration, purchasing, and special projects.

You will work Monday–Friday, 8 hours per day, in-office, with relocation not offered and up to 25% travel within Canada. Strong organizational skills and SAP experience are valued.

Qualifications

• Office Administration certificate or diploma or equivalent experience.
• 3–5 years of administrative/office coordination experience.
• Strong customer service, communication, and relationship-building skills.
• Excellent organization, attention to detail, and ability to manage multiple priorities.

Responsibilities

• Serve as first point of contact for visitors, vendors, and employees, handling reception and phones.
• Coordinate day-to-day office operations, mail, meetings, supplies, and amenities.
• Support facilities management with maintenance requests and contractor services.
• Administer fleet activities: bookings, maintenance, and new purchases.
• Manage purchasing and administrative processes: SAP requisitions, PO reconciliation, invoicing, records.

Skills

Customer service

Communication

Relationship-building

Organization

Microsoft Office

SAP/ERP experience

Education

Office Administration Certificate or Diploma

Tools

SAP

Job description

Komatsu develops and supplies technologies, equipment and services for the construction, mining, forklift, industrial and forestry markets. Headquartered in Tokyo, Japan, Komatsu employs more than 64,000 people worldwide, operating in more than 140 countries. For more than a century, the company has been creating value for its customers through manufacturing and technological innovation, partnering with others to empower a sustainable future where people, business and the planet thrive together. Since the company’s founding in 1921, Komatsu has been committed to supporting individuals and communities through job training, skills development and giving back. As a Komatsu employee, you will be encouraged to grow alongside our global company, contributing to a more sustainable future for all. If you are looking for a company that values your talent and potential, join Komatsu to be a part of something big and help advance modern society.

Komatsu provides an extensive and robust employee benefits package that is designed to enhance the well-being of our employees and family members. We embrace a positive and empowering employee experience with a culture that prides itself on a diverse and inclusive environment.

• Competitive wages: base pay is $55,000-60,000/year dependent on skills and qualifications. Discussion regarding full compensation package conducted upon initial pre-screen.
• Comprehensive benefits package (health & dental, vision, life insurance, short and long-term disability)
• Health Care and Personal Wellness spending account
• Company-sponsored registered pension plan (RPP) and matching program.
• Safety boot voucher
• Paid vacation
• Company-supplied tools
• 4/5 Rating on Glassdoor
• Sustainable employment
• Ability to be a part of an exciting, innovative company developing new state-of-the-art technology and equipment

Job Overview

Keep Our Operations Running Smoothly

Are you the person who thrives on staying organized, keeping things on track, and being the go-to resource for a busy team? We're looking for an Administrative Assistant to be the welcoming face of our Fort McMurray office and a key support partner for employees, vendors, and visitors. In this dynamic role, you'll help coordinate office operations, facilities, fleet administration, purchasing activities, and special projects that keep our business moving forward. If you're proactive, detail-oriented, and enjoy variety in your day, we'd love to hear from you.

Reports to: Service Administration Supervisor
Shift: Monday-Friday, 8h a day, in office
Allowances: Additional premiums and allowances are associated with this position due to location
Safety Sensitive: No- RCMP criminal record check and submission of 5-year provincial driving record will be required
Travel: up to 25% travel within Canada
Relocation: This position does not offer relocation

Key Job Responsibilities

• Serve as the first point of contact for visitors, vendors, and employees, delivering a professional and welcoming experience while managing reception, phones, and office access
• Coordinate day-to-day office operations, including mail and courier services, meeting room scheduling, office supplies, and workplace amenities
• Support facilities management by coordinating maintenance requests, contractor services, office events, and general workplace requirements
• Administer company fleet activities, including vehicle bookings, maintenance scheduling, and coordination of new vehicle purchases
• Manage purchasing and administrative processes, including SAP purchase requisitions, purchase order reconciliation, invoice verification, and record keeping
• Provide administrative support across departments, including document preparation, customer invoicing support, reporting, and special projects as required

Qualifications/Requirements

• Office Administration Certificate or Diploma, or an equivalent combination of education, training, and experience
• 3-5 years of experience in an administrative, office coordination, or business support role
• Strong customer service, communication, and relationship-building skills, with the ability to interact professionally with employees, vendors, and visitors
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams); experience with SAP or a similar ERP system is considered an asset
• Experience supporting office operations, facilities, fleet administration, purchasing, or accounts payable processes, combined with a strong commitment to safety and compliance

Additional Information

This posting reflects an existing vacancy within our organization. The position is currently open, and we are actively seeking a candidate for immediate placement. The successful applicant will fill a vital role that is ready to be stepped into without delay. Artificial Intelligence (AI) may be used to assist with interview scheduling and other administrative tasks during the hiring process. However, AI is not used in candidate screening, evaluation, or selection decisions. All hiring decisions are made by our human hiring teams and your application will be reviewed and considered personally by one of them.

Accommodation during the recruitment process is available on request. While we appreciate all applicant submissions, only those considered to be most qualified will be contacted for further assessment.

At Komatsu Canada we come from diverse backgrounds, with unique perspectives, experiences and contributions. We believe that our people are part of our shared purpose. Connected by our core values of ambition, perseverance, collaboration and authenticity, we are committed to continually advancing in our support of diversity and inclusion. United, we are on a journey towards a sustainable future that creates value together.

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, marital status, family status, disability, genetic characteristics, or a conviction for which a pardon has been granted.

We recognize and honour the deep history, cultures, and traditions of the Indigenous Peoples and Nations across Turtle Island. As part of our ongoing journey toward reconciliation, we are committed to building respectful and meaningful partnerships with Indigenous communities throughout Canada. We acknowledge that our team members live, work, and connect on the traditional and ancestral homelands of Indigenous Peoples, and we strive to do so with humility, awareness, and respect.