administrative assistant

Native Counselling Services of Alberta; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading non-profit organization in Edmonton seeks an experienced administrative professional to manage information flow and daily operations. Responsibilities include coordinating team activities, handling correspondence, and ensuring efficient daily operations. Ideal candidates will have relevant administrative experience and strong communication skills.

Benefits

Dental plan

Health care plan

Vision care benefits

Qualifications

• 2-3 years relevant experience in administrative roles required.
• First Aid Certificate necessary.
• Proficient in MS Office tools.

Responsibilities

• Coordinate and control daily operations.
• Record and prepare minutes for meetings.
• Manage correspondence and communication.

Skills

Organization

Communication

Multitasking

Attention to Detail

Education

College certificate or diploma (1-2 years)

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Office

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
  
  

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Associations and non profit organizations
  
  

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Coaching
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  
  

Credentials

Certificates, licences, memberships, and courses

• First Aid Certificate
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Office
  
  

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices
  
  

Additional information

Security and safety

• Criminal record check
• Vulnerable sector check
  
  

Transportation/travel information

• Own transportation
• Own vehicle
• Travel expenses paid by employer
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner
  
  

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations