Administrative Assistant

PCL Construction; Edmonton; On-site; CAD 40,000 - 70,000; Full time

Job summary

An innovative company is seeking a detail-oriented Administrative Assistant to support the Executive Support department. In this dynamic role, you will manage filing systems, assist with meetings and events, and ensure smooth operations. Your strong communication skills and ability to multitask will be key as you interact with various stakeholders. This position offers a chance to thrive in a supportive environment that values diversity and inclusion. Join a team that is committed to building better communities and enjoy a robust rewards package that includes career development programs and comprehensive benefits.

Benefits

Employee Share Purchase Offering

Discretionary Annual Performance Bonus

Comprehensive Benefits

Wellness Programs

Retirement Plan with Matching

Career Development Programs

Qualifications

• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Develops and maintains a well-organized filing system for easy information retrieval.
• Greets visitors, answers questions, and directs them to meeting rooms.

Skills

Verbal Communication

Written Communication

Multitasking

Discretion

Customer Relationship Management

Document Editing

Adaptability

Education

High School Diploma

Postsecondary Degree/Diploma in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Microsoft Outlook

Microsoft OneNote

Job description

The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

As an Administrative Assistant 2 for our Executive Support department located at our North American Headquarters in Edmonton, AB, you will contribute to our team by:

Responsibilities

• Develops and maintains a well-organized filing system that permits easy reference and rapid retrieval of information.
• Answers telephone calls and takes messages for manager, department, or team members.
• Greets all visitors, answers questions, and directs them to meeting rooms, or connects them with staff members.
• Creates and maintains templates for forms, letters, tracking spreadsheets, etc.
• Assists with organizing meetings and/or special events, including arranging for catering, locations, and distribution of information.
• May have mail distribution and courier responsibilities.
• Arranges travel, hotel, and car reservations and prepares itinerary.
• Able to mentor and coach other, more junior, administrative support staff.
• Orders office supplies for district or assigned area as required.
• Assists in ensuring departmental compliance with timelines, reporting, etc.
• Willing and able to work in and adapt to change.
• Provides accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents.
• Develops and maintains strong, customer-focused relationships with all stakeholders.

Qualifications

• High school diploma.
• Postsecondary degree or diploma or certificate in office administration program considered an asset.
• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal and written communication skills.
• Professional and service-oriented approach internally and externally.
• Ability to multitask.
• Ability to act with discretion when handling confidential and privileged information.
• Ability to effectively handle difficult calls and situations.
• Ability to remain calm under pressure.
• Able to anticipate and adapt to various work styles.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education, and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Should you require an accommodation during the application process, please contact us at [e-mail] with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Employee Status: Regular Full-Time

Company: PCL Constructors Inc.

Primary Location: Edmonton, Alberta (Corporate)

Job: Administrative Assistant

Requisition: 8591