Administrative Assistant

Orangetheory Fitness Canada; Edmonton; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a skilled Administrative Assistant to support a dynamic management team. This role involves a blend of professional and personal assistance, requiring exceptional organizational skills and proficiency in various business technologies. The successful candidate will coordinate travel, manage special projects, and assist with personal tasks for the principal. With flexible work-from-home options and a collaborative environment, this position offers a unique opportunity to contribute to a growing organization while maintaining a healthy work-life balance. If you thrive in a diverse and fast-paced setting, this is the perfect opportunity for you.

Benefits

Car Allowance

Cell Phone Allowance

Flexible Work Options

Qualifications

• 3+ years of experience in a personal assistant or coordination role.
• Strong organizational skills and ability to manage multiple projects.

Responsibilities

• Coordinate travel arrangements and manage personal projects.
• Organize records and maintain shared files for strategic projects.

Skills

Organizational Proficiency

Project Management

Critical Thinking

Communication Skills

Proficiency in Outlook

Proficiency in Excel

Proficiency in PowerPoint

Attention to Detail

Education

Associate's Degree

Bachelor's Degree

Tools

Dropbox

MS Word

Job description

Summary/Objective

The Administrative Assistant will support a small management team of 5 people and also assist with the personal needs of the principal and his family members (executive assistant, personal assistance, family assistance).

The services include but are not limited to help in company related tasks including email communications internet research, office and administration, Dropbox management, and personal tasks including home and vehicle management, family projects, travel planning, general errands, special event planning and other projects. Must be proficient in MS word, MS Excel, PowerPoint, Dropbox and other forms of business technology.

While some of the work will be remote, the successful candidate will spend 3 to 5 days per week in the office as required. Car and cell phone allowances provided.

The Company

The company is a private equity firm that invests in lower middle market privately held companies. We are hands-on, value added investors that work closely with management on strategic planning and the addition of resources to facilitate growth.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Complete special projects and initiatives or work with other company team members on special projects
• Coordinate travel, including airline and hotel reservations, ground transportation, and visa applications
• Organize and maintain records and shared files on strategic projects
• Manage personal homes, vehicles and other assets
• Conduct market research including real estate and business investment opportunities
• Manage special project budgets including ongoing review and approval of expenses
• Organize personal receipts and expenses
• Complete other duties and responsibilities
  
  
  

REQUIRED EDUCATION AND EXPERIENCE:

• Associate's or bachelor’s degree preferred
• Minimum three (3) years’ experience in a similar personal assistant and/or coordination role
  
  
  

SKILLS AND ABILITIES:

• High level of organizational proficiency, ability to manage a diverse portfolio of ongoing projects, and proven ability to meet deadlines
• Strong project management skills
• Proven experience in critical thinking and problem solving skills
• Planning and organizing
• Strong computer skills, with particular proficiency in Outlook, Excel, and PowerPoint
• Exceptional attention to detail
• Ability to maintain professional confidentiality
• Ability to work well independently with minimal supervision, as well as within a team
• Exceptional interpersonal and communication skills (both written and verbal) appropriate for communicating and working well with diverse constituents at all levels
  
  
  

POSITION TYPE

This is a full-time position. The successful candidate will work remotely and may be required to meet with the Principal throughout the week

DISCLAIMER

This job description reflects our assignment of essential functions; and nothing in this herein restricts our right to assign or reassign duties and responsibilities to this job at any time. The duties above are not to be considered a complete list of duties and responsibilities assigned to this position.

Flexible work from home options available.

OTF Canada Inc (“OTFC”) is a distinct and different organization from its franchisees. Each Orangetheory Fitness franchised location is independently owned and operated by an independent franchisee. OTFC plays no role in any recruitment, employment, or hiring decisions made by a franchisee. Employees at a franchise location are solely and exclusively employed by the Franchisee and are not employees of OTFC. OTFC provides this platform which enables applicants to apply to different franchised locations. This service is provided solely for the convenience of potential applicants and as a service to franchisees. OTFC is not involved in any hiring or employment-related decisions for franchise locations and OTFC is unable confirm the availability or accuracy of posted franchisee job openings. In using this service, you acknowledge that OTFC takes makes no representations as to the accuracy or existence of job postings made by franchisees and acknowledge that all discussions and decisions relating to employment shall be exclusively between you and the franchisee.

OTF Canada Inc (« OTFC ») est une entreprise distincte et différente de ses franchisés. Chaque établissement franchisé Orangetheory FitnessMD est détenu et exploité par un franchisé indépendant. OTFC ne joue aucun rôle dans les décisions en matière de recrutement, d’emploi ou d’embauche prises par un franchisé. Les employés d’un établissement franchisé sont uniquement et exclusivement employés par le franchisé et ne sont pas des employés d’OTFC. OTFC fournit cette plateforme qui permet aux candidats de poser leur candidature pour différents établissements franchisés. Ce service est uniquement offert pour faciliter les démarches des candidats potentiels et en tant que service aux franchisés. OTFC ne participe pas aux décisions relatives à l’embauche ni à l’emploi dans les établissements franchisés et ne peut confirmer la disponibilité ni l’exactitude des offres d’emploi affichées par les franchisés. En utilisant ce service, vous reconnaissez qu’OTFC ne fait aucune déclaration quant à l’exactitude ou à l’existence des offres d’emploi faites par les franchisés et vous reconnaissez que toutes les discussions et décisions relatives à l’emploi seront exclusivement entre vous et le franchisé.