Administrative Assistant

Stantec Consulting International Ltd.; Dartmouth; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join a leading consulting firm as an Administrative Assistant in Geotechnical Engineering based in Dartmouth, NS. You will support Project Managers by managing invoicing, project setups, and database tracking while ensuring compliance with company policies. Ideal candidates exhibit strong organizational skills and proficiency in office software. Full-time position offering a comprehensive benefits package.

Benefits

Health and dental plans

Wellness spending accounts

Tuition reimbursement

Paid time off

Qualifications

• Strong work ethic and commitment to excellence.
• Ability to meet tight deadlines.
• Positive and proactive attitude.

Responsibilities

• Produce client-ready invoices with Project Managers.
• Update databases for budget tracking.
• Ensure compliance with policies and procedures.

Skills

Organizational skills

Problem-solving

Communication

MS Office Suite

Adobe Acrobat

Education

Post-secondary administrative education

Job description

Build the foundation for a lasting and successful career in geotechnical engineering by starting with a good team. When we say that we’re full-service, we mean it. You’ll find us in the office, on site and in the lab. We work indoors and out, above and below ground, over and under water, across projects large and small. From field exploration and laboratory testing to the design and construction management of complex geotechnical structures, our team does work that’s rock solid. Join our team today!

Our Dartmouth, NS office is looking for a highly motivated Administrative Assistant to join our Geotechnical Team.

Your Key Responsibilities

• Working with Project Managers, produce client-ready invoices.
• Updating databases, in particular for budget tracking purposes.
• Support opening and set up of projects, reviewing contract agreements for special invoicing requirements.
• Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.
• Regularly updating project budgets, helping Project Managers to manage their billings within budget.
• Support project invoicing, having invoices generated based on instructions received from Project Managers and ensuring invoices are accurate and issued to the client in a timely manner.
• Liaise with clients, field and office staff as required.
• Perform clerical tasks including data entry, filing, photocopying, scanning, etc.

Qualifications

Your Capabilities and Credentials

• A strong work ethic, excellent organizational skills, ability to meet tight deadlines and a commitment to excellence in your field.
• Proficiency in MS Office Suite and Adobe Acrobat.
• Excellent problem-solving abilities.
• Excellent verbal and written communication skills.
• Positive and proactive attitude.

Education and Experience

• Previous administrative experience or post-secondary administrative education is considered an asset.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Benefits Summary : Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term / long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary / casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Nova Scotia-Dartmouth

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Apr 8, 2025, 4 : 35 : 05 AM

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability / Protected Veterans

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