administrative assistant

Mount Washington Alpine Resort; Courtenay; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading resort in the Comox Valley is seeking a skilled administrative professional to oversee daily operations, manage contracts, and provide excellent customer service. Candidates should have over 5 years of experience, a relevant diploma, and be prepared for a fast-paced environment. The role includes various administrative tasks, ensuring efficient workflow and budget management in a dynamic tourism setting.

Benefits

Free parking available

On-site housing options

Learning / training paid by employer

Team building opportunities

Qualifications

• 5 years experience in an administrative role.
• Diploma in a relevant field.
• Ability to work independently and under pressure.

Responsibilities

• Plan and control budget and expenditures.
• Open and distribute mail and other materials.
• Manage contracts and accounts payable.

Skills

Organization

Multitasking

Customer service

Accounting knowledge

Data analysis

Education

College or CEGEP diploma

Tools

MS Office

Accounting software

Data analysis software

Job description

• Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience : 5 years or more

Work setting

• Relocation costs not covered by employer
• Hotel, motel, resort
• Ski - alpine
• Resort
• Office

Tasks

• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Oversee the preparation of reports
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Accept payment or invoices for items delivered
• Manage accounts payable
• Prepare other statistical, financial and accounting reports
• Allocate material, human and financial resources to implement organizational policies and programs
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Oversee operational logistics of the organization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• SharePoint
• Accounting software
• Human resources software
• MS Office
• Data analysis software

Technical terminology

• Business

Technical or specialized editing

Area of work experience

• Tourism

Area of specialization

• Reports and records
• Contracts
• Business process management
• Payroll services

Transportation / travel information

• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Accountability
• Quick learner
• Are you available for the advertised start date?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Disability benefits
• Paramedical services coverage
• Bonus
• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Maternity and parental benefits

Other benefits

• Free parking available
• Learning / training paid by employer
• On-site amenities
• On-site housing options
• On-site recreation and activities
• Other benefits
• Team building opportunities
• Transportation provided by employer
• Parking available
• Travel insurance

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and / or refugees

Support for Veterans

• Participates in a government or community program or initiative that supports Veterans
• Participates in a government or community program or initiative that supports Indigenous people

Support for mature workers

• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example : flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example : gradually increasing hours and responsibilities)
• Offers resources to help mature workers plan their retirement (for example : financial planning, access to pension and benefits, lifestyle adjustments, etc.)

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