Administrative Assistant

Bayshore HealthCare; Cornwall; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A leading healthcare company in Cornwall seeks an Administrative Assistant to support the Client Service Coordination team. Key responsibilities include coordinating communication, managing data, providing organizational support, and maintaining HR documentation. Ideal candidates will have a minimum of two years of relevant experience and proficiency in Microsoft Office applications, including TEAMS.

Qualifications

• Minimum of two years previous experience as an Administrative Assistant.
• Fluency in English and French required in some offices.
• Hands-on experience with Microsoft Office applications.

Responsibilities

• Assist with client service coordination and administrative support.
• Maintain confidential files and prepare human resource correspondence.
• Transcribe and distribute meeting minutes.

Skills

Attention to detail

Organizational skills

Time management

Multitasking skills

Customer relations

Teamwork skills

Administrative writing skills

Education

Secondary School Diploma

Administrative Assistant training program

Tools

Microsoft Office

TEAMS

Job description

Job Title: Administrative Assistant

Location: Cornwall, Ontario

Work Environment: Hybrid

The Administrative Assistant, under the direction of the immediate Supervisor, provides

administrative support as required, coordinates internal and external communication and completes other office duties as directed

DUTIES & RESPONSIBILITIES:

The responsibilities of this role include, but are not limited to:

• Assist Client Service Coordination team with data collection and entry.
• Maintain confidential human resource files; complete Letters of Offer and other human resources correspondence as requested.
• Arrange appointments and meetings.
• Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
• Assist with the writing and editing of contractual agreements and Requests for Proposals.
• Transcribe and distribute meeting minutes.
• Assist in the development of materials for presentations to current and potential clients.
• Handle, screen and redirect incoming phone calls.
• Develop and maintain mailing lists and databases.

EXPERIENCE:

• Minimum - Secondary School Diploma; completion of an Administrative Assistant training program is preferred.
• A minimum of two years previous experience as an Administrative Assistant.
• Hands-on experience with Microsoft Office applications, including TEAMS, word, excel, PowerPoint, Outlook

CANDIDATE REQUIREMENTS:

• This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests.
• Strong time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Exceptional customer relations and teamwork skills
• Proficiency in Windows applications, database management, e-mail and the internet;
• Administrative or executive level writing skills;
• Fluency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients

** Only candidates selected to be moved forward in the recruitment process will be contacted by Bayshore’s Recruitment Team to schedule a conversation.