Administrative Assistant

Bayshore HealthCare Ltd.; Cornwall; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A leading healthcare company is seeking an Administrative Assistant to support their Northern Staffing team. The role entails assisting with data entry, managing confidential files, and interacting with clients and business associates. Ideal candidates will possess strong organizational and multitasking skills, with a background in administrative support and proficiency in Microsoft Office applications.

Qualifications

• Minimum two years of experience as an Administrative Assistant.
• Hands-on experience with Microsoft Office applications is essential.
• Strong attention to detail and ability to juggle multiple requests.

Responsibilities

• Assist Client Service Coordination team with data collection and entry.
• Maintain human resource files and correspondence; support external clients.
• Transcribe and distribute meeting minutes; assist in presentation development.

Skills

Organizational skills

Time management

Multitasking

Customer relations

Teamwork

Education

Secondary School Diploma

Administrative Assistant training program

Tools

Microsoft Office

TEAMS

Word

Excel

PowerPoint

Outlook

Job description

Job Title: Administrative Assistant – Northern Staffing
Location: Cornwall, Ontario or Winnipeg, Manitoba
Work Environment: Hybrid

The Administrative Assistant on the Bayshore Northern Staffing team is a professional who provides support to the entire team to ensure the smooth operation of our branches and organization. The successful candidate will have solid organizational skills and an ability to prioritize tasks while juggling requests as the Human Resources team continues to support our healthcare professionals working in Indigenous (First Nations, Inuit, and Métis) and Northern Communities across Canada

DUTIES & RESPONSIBILITIES:

The responsibilities of this role include, but are not limited to:

• Assist Client Service Coordination team with data collection and entry.
• Maintain confidential human resource files; complete Letters of Offer and other human resources correspondence as requested.
• Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
• Assist with the writing and editing of contractual agreements and Requests for Proposals.
• Transcribe and distribute meeting minutes.
• Assist in the development of materials for presentations to current and potential clients.
• Handle, screen and redirect incoming phone calls.
• Develop and maintain mailing lists and databases.

EXPERIENCE:

• Minimum - Secondary School Diploma
• Completion of an Administrative Assistant training program is preferred.
• A minimum of two years previous experience as an Administrative Assistant.
• Hands-on experience with Microsoft Office applications, including TEAMS, word, excel, PowerPoint, Outlook

CANDIDATE REQUIREMENTS:

• This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests.
• Strong time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Exceptional customer relations and teamwork skills

** Only candidates selected to be moved forward in the recruitment process will be contacted by Bayshore’s Recruitment Team to schedule a conversation