Administrative Assistant

MNP Agriculture Services; Chilliwack; On-site; CAD 45,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their dynamic Administration Team. This role is pivotal in ensuring the smooth operation of the business by providing senior-level support to partners and client service teams. The ideal candidate will possess advanced skills in MS Office and Adobe products, along with excellent communication and analytical abilities. With a focus on client service excellence and teamwork, you will thrive in a supportive environment that values flexibility and personal growth. Join a culture that celebrates diversity and empowers you to make a meaningful impact.

Benefits

Generous base pay

Vacation time

4 paid personal days

Group pension plan with 4% matching

Voluntary savings products

Bonus programs

Flexible benefits

Mental health resources

Professional development assistance

Firm sponsored social events

Qualifications

• Minimum 2 years of administration experience required.
• Advanced skills in MS Office and Adobe products essential.

Responsibilities

• Provide senior level administrative support to partners and managers.
• Coordinate meetings and manage partners’ calendars effectively.

Skills

MS Office Suite

Adobe Acrobat

Excellent communication skills

Analytical skills

Time management

Client service excellence

Education

College diploma or equivalent

Tools

Proprietary software

Job description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration Team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

What You Will Do

• Provide senior level administrative support to partners, senior managers, managers and client service teams.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Respond independently to basic client enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
• Provide proactive billing and collection support and coordination using various MNP systems.
• Coordinate meetings, conference calls, video conferences, live meetings, and events pertaining to a function or sub-function, etc., organize materials.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What You Bring To The Role

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently and take ownership of tasks.
• Time management skills and the ability to work as a team to maneuver shared deadlines.
• Ability to quickly and smoothly adapt to changing client demands.
• Minimum 2 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

Core Competencies and Personal Characteristics

• Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships.
• Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle.
• Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences.
• Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others.
• Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction.
• Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm.
• Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making.
• Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team.

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The salary range for this position is $45,000 to $50,000 per year.

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!