Administrative Assistant

FlatironDragados; Campbell River; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Compensation package

RRSP/401(k)

Medical benefits

Dental & Vision

Wellness program

Tuition reimbursement

Job summary

FlatironDragados in Canada is seeking an Administrative Assistant to support daily office operations, manage data entry, greet visitors, and coordinate meetings and events. You will be a key contributor to the smooth functioning of the project or district office.

You will collaborate with professionals and teams, handle inquiries with a service-minded approach, and participate in clerical tasks, from filing to ordering supplies. The role requires initiative, organization, and a friendly attitude.

Qualifications

• High School Diploma or GED required.
• 2+ years related administrative or clerical experience required.
• Experience using MS Office Suite, including Word and Excel required.
• Developing knowledge of construction industry and project business procedures.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Responsibilities

• Receives calls, messages, mail and directs to the appropriate person.
• Greets visitors and assists with meeting room directions.
• Performs data entry for time cards, equipment hours, and usage.
• Supports employee inquiries with HR and payroll to resolve issues.
• Coordinates asset distribution and tracking for staff or projects.
• Maintains conference room bookings and coordinates catering.
• Maintains contact information, seating and event calendars.
• Assists with service requests for office tech and shipping portals.
• Performs various clerical duties including memos and reports.
• Sorts mail and distributes to staff; handles shipping.
• Orders office supplies and staff business cards.

Skills

MS Office Suite

Data entry

Customer service

Organization

Education

High School Diploma or GED

Tools

Word

Excel

PowerPoint

Job description

Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

What You Will Be Doing

• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
• Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
• Maintains company and business contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
• Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
• Orders office supplies, stationary and staff business cards.

What We Are Looking For

• High School Diploma or GED required.
• 2+ years related administrative or clerical experience required.
• Experience using MS Office Suite, including Word and Excel required.
• Developing knowledge of construction industry and project business procedures.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.