Administrative Assistant

Mount Royal University Career Services; Calgary; On-site; CAD 49,000 - 64,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support its Office of Research, Scholarship and Community Engagement. This permanent full-time position involves providing comprehensive administrative and communication support, coordinating content for various platforms, and developing effective communication strategies. The role is ideal for individuals with strong organizational skills and a passion for fostering scholarly inquiry. Join a vibrant community committed to diversity and inclusion, where your contributions will make a significant impact on research and engagement initiatives. Embrace the opportunity to grow in a supportive environment while contributing to the success of an influential institution.

Benefits

Paid vacation

Winter holiday closure

Personal days

Free recreation centre membership

Health and dental benefits

Pension plan

Disability benefits

Learning/training paid by employer

Qualifications

• 3 to 5 years of relevant work experience required.
• Strong verbal and written communication skills are essential.

Responsibilities

• Provide administrative support to the ORSCE and AVP RSCE.
• Coordinate content creation for web, print, and social media.
• Develop communication strategies and campaigns.

Skills

Verbal Communication

Written Communication

Time Management

Interpersonal Skills

Initiative

Education

Post-secondary degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Calendar

Job description

Job Title

Administrative Assistant

Job Type

Permanent

Union

MRSA

Position Classification

SAD06 Administrative Services VI

Salary Grade

$49,774.00 - $63,004.00

FT or PT

Full-time

Hybrid Work

This position is eligible

Location

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

About This Position

The Office of Research, Scholarship and Community Engagement (ORSCE) is dedicated to helping research and scholarly activity from beginning to end. The ORSCE office motto for researchers is "see us early, see us often".

ORSCE fosters a culture of scholarly inquiry on campus for the betterment of the broader community. Some of our activities include: Assisting with the development of research ideas; Providing information on sources of project funding; Conducting workshops on facets of research, scholarship and community engagement; Improving grant application success through support from internal and external experts; Facilitating collaborative and interdisciplinary programs of research; Administering grants and awards; Overseeing and supporting a diverse collection of scholarly institutes; Communicating and celebrating research and scholarship of the MRU community.

About The Role

Reporting to the Director, Office of Research, Scholarship and Community Engagement this position is accountable for providing administrative and communications support to the Associate Vice President Research, Scholarship and Community Engagement, and to the Office of Research, Scholarship and Community Engagement (ORSCE).

This is a permanent full-time role working 35 hours per week.

Responsibilities

Administrative support to the ORSCE and AVP RSCE (50%):

• Deal with a range and variety of inquiries (phone/in-person/email) by responding directly or referring as appropriate.
• Apprise faculty of deadlines, projects, requests for committee membership, etc.
• Acts as a resource for faculty when hiring for research, contracting for professional services.
• Communicate to faculty and undergraduate students research and scholarship grants, activity and opportunities.
• Write and circulate routine inter-faculty communications including notices of meetings, reminders of appointments etc.
• Schedule meetings using Google Calendar and secure in person locations as well as virtual technology access as needed.
• Work with Marketing Communications and various faculties to plan and organize events.
• Prepare special reports and summaries as well as prepare correspondence for President/and Provost signature as necessary.
• Format, produce and distribute a variety of written correspondence and documents from rough drafts and verbal directions.
• Take and transcribe minutes for committees chaired or co-chaired by the AVP RSCE or the Director ORSCE and others as required. Prepare and distribute action items arising from business discussed at meetings as appropriate.
• Ensure committee memberships are current. Advertise/request new members and prepare letters for new/outgoing members.
• Arrange equipment/computer accounts/phones for new employees.
• Coordinate the purchase and maintenance of all equipment, furniture and office supplies for the office.
• Arrange travel, transportation and accommodations as required for ORSCE and AVP RSCE as needed.
  
  

Coordinates content creation for web, print, and social media (25%):

• Coordinates the development and deployment of content for the ORSCE’s website and social media accounts including monitoring, updating, posting, and responding on channels as appropriate, and within defined parameters.
• Liaises with the University’s Social Media Strategist to ensure content on ORSCE social media channels aligns with University strategy, policy, and guidelines.
• Collaborates with individuals in ORSCE to ensure content on the website reflects current initiatives, priorities, programming, and services, and consults on website navigation, structure, and organization to ensure content is conveyed efficiently and effectively.
• Writes materials to meet the goals of ORSCE projects, using different writing styles appropriate to the platform or medium.
• Ensure digital and print content aligns with University-wide guidelines and policies.
  
  

Collaborates in developing ORSCE’s communication strategy and execution (25%):

• Plans communications strategies and approaches for projects and initiatives.
• Compiles information in response to requests for information from, but not limited to, senior leadership, faculty, administrators as well as external organizations.
• Creates campaigns that make use of multiple communication tools (signage, website and social media) to achieve strongest impact.
• Liaises with MRU Marketing and Communications to stay current and informed about University marketing and communications strategies and priorities, including the brand.
• Works with the ORSCE Leadership team and members of the MRU Marketing and Communications team to develop strategies for communicating services and programming, including determining what areas need to be marketed, specify the marketing activities and identify the audiences for each marketing activity.
• Partners with the Marketing and Communications Strategist on projects and initiatives and for consultation and/or leadership as appropriate and required.
  
  

Qualifications

• Post-secondary degree.
• 3 to 5 years of relevant work experience.
• Strong verbal and written communication skills.
• Excellent Word, Excel and PowerPoint skills.
• Comfortable with technology and willingness to learn and experiment.
• Strong level of initiative and personal accountability.
• Excellent interpersonal skills.
• Ability to prioritize work, multi-task and manage time effectively.
• Ability to work independently, make effective decisions and ask for help when required.
  
  

Salary: $49,774.00 - $63,004.00 per annum

Closing Date: April 14,2025

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted.

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 38 majors. Learn more at mru.ca/AcademicPlan.

Mount Royal University is situated on an ancient and storied land that is steeped in ceremony and history that, until recently, was occupied exclusively by people indigenous to this place. With gratitude and reciprocity, Mount Royal acknowledges the relationships to the land and all beings, and the songs, stories and teachings of the Siksika Nation, the Piikani Nation, the Kainai Nation, the Îethka Stoney Nakoda Nation (consisting of the Chiniki, Bearspaw and Goodstoney Nations), the people of the Tsuut’ina Nation, and the Métis. Learn more about MRU's Land Acknowledgement.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.